Office Manager - with QB accounting

About the role

MetroSpec Technology designs and manufactures LED light sources for companies across North America. Its customers manufacture light fixtures sold into architectural, commercial, and industrial applications. Based in Mendota Heights, Minnesota, MetroSpec serves American manufacturers with innovative, high-quality, schedule-focused, and competitive solutions. We offer top-notch wages, benefits, and bonus structures, celebrating 25 years of achievement.

Responsibilities

• Perform daily accounting transaction entries and generate associated reports.
• Run daily accounting posting processes.
• Oversee office maintenance, repairs, and ensure a clean, safe environment.
• Manage emails, phone calls, and mail, directing inquiries appropriately.
• Develop and monitor the office budget, track expenses, and manage time tracking.
• Maintain physical and digital files, ensuring organization and confidentiality.
• Develop and enforce office policies and procedures for smooth operations.
• Provide support, guidance, and performance feedback to employees, including some HR tasks.
• Schedule appointments, organize meeting rooms, and plan company events.
• Assist with scheduling, travel arrangements, and other administrative tasks.
• Support the onboarding process, including paperwork, training, and workstation setup.
• Enforce safety procedures and ensure compliance with relevant regulations.
• Manage office supply inventory and place orders as needed.

Requirements

• Proficiency in QuickBooks and core accounting principles.
• Proficient in Microsoft Windows, Word, Excel, and Teams applications.
• Familiarity with MRP and manufacturing inventory practices.
• Ability to perform online purchasing with multiple vendors.
• Full-time, in-office availability, including opening or closing shifts.

MetroSpec requires a background check for all candidates once an offer has been accepted.

Benefits

• Top-notch wages, benefits, and bonus structures.