Office Manager / Staff Officer 4

About the role

TULK is seeking a senior Office Management and Staff Officer professional to support the NGA Denver Front Office at the Aerospace Data Facility-Colorado. This position supports site operations, distinguished visitor programs, major events, task management, administrative operations, infrastructure coordination, and cross-organizational planning.

Responsibilities

• Cook up internal site functions supporting working-level personnel, senior leaders, distinguished visitors, and major events.
• Plan and coordinate Distinguished Visitor tours, special events, briefings, agendas, conference rooms, facility access, and supporting activities.
• Brief NGA Denver leadership regularly on upcoming visits, events, priorities, and coordination requirements.
• Manage all aspects of visits and tours involving NGA Denver spaces, the ADF-C facility, and associated missions.
• Coordinate photographic or video opportunities for distinguished visitors and their supporting parties when authorized.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions, governance documents, and related processes.
• Manage and maintain the visitor shadow program that allows ADF-C personnel to observe selected distinguished visitors and gain greater awareness of Department of Defense leadership positions and responsibilities.
• Collaborate with mission partners, visitor program managers, and the site Distinguished Visitor Support team on daily visits, major events, long-range planning, site-wide processes, and visitor management tools.
• Provide direct operational and administrative support to the NGA Denver Front Office.
• Issue parking passes and coordinate data transfer requests, research assignments, ad hoc projects, and other administrative requirements.
• Track and manage internal and external taskers, deadlines, deliverables, and leadership actions.
• Create and maintain spreadsheets, databases, SharePoint content, summary data, reports, presentations, and office records.
• Ensure forms, records, and deliverables comply with NGA guidance, policies, and procedures.
• Submit and track equipment, facility, management, workflow, realignment, and reorganization issues.
• Support physical space planning and infrastructure management activities.
• Collaborate with stakeholders to develop project concept plans and design documents.
• Provide backup support across multiple office functions as operational needs require.

Requirements

• Active TS/SCI security clearance.
• United States citizenship.
• Bachelor's degree and at least 10 years of relevant professional experience.
• Relevant experience may be substituted for education using the following equivalency: Two years of relevant experience equals one year of college education.
• Candidates must also demonstrate experience in the following areas:
• Supporting senior leaders, front offices, or complex mission organizations.
• Managing multiple competing priorities in a fast-paced environment.
• Coordinating activities across multiple organizations and stakeholder groups.
• Planning and supporting distinguished visitors, executive engagements, tours, conferences, or major events.
• Conducting research and contributing to analytical or technical reports.
• Maintaining electronic and physical files and records.
• Creating and maintaining databases, spreadsheets, tracking tools, and summary data.
• Preparing presentations, briefing materials, read-ahead packages, reports, and correspondence.
• Communicating effectively with personnel at all organizational levels.
• Briefing senior leadership on priority issues, upcoming events, risks, and required decisions.
• Using Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and related business applications.
• Managing physical space and supporting infrastructure planning.
• Applying space planning and infrastructure management policies and procedures.
• Using agency-level tasker and action-tracking systems.

Qualifications

• Previous experience supporting NGA, the Intelligence Community, Department of Defense, or another national security organization.
• Experience supporting a senior government front office.
• Experience coordinating distinguished visitors or executive-level events at a secure government facility.
• Familiarity with NGA administrative, task management, visitor management, and infrastructure processes.

Skills

• Strong organizational and prioritization skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• Knowledge of NGA administrative and infrastructure processes.

Benefits

• Medical, dental, and vision insurance.
• Short-term and long-term disability coverage.
• Paid time off.
• Federal holidays.
• 401(k) contributions.
• Tuition and professional development assistance.
• Performance-based bonus opportunities.

Pay

The anticipated annual salary range for this position is $106,000 to $136,000. Final compensation will be based on qualifications, relevant experience, contract requirements, and internal equity.

Schedule

This position is full-time, on-site.