Office Management/Staff Officer, Mid

Responsibilities

• Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
• Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
• Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
• Prepare and distribute read-ahead materials, agendas, and briefing books for meetings.
• Take notes and record action items as required, ensuring proper follow-up.
• Aid in travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
• Manage office records and files in compliance with agency policy.
• Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
• Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
• Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).

Qualifications

• Experience with written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
• Experience with the Microsoft Office Suite including, Word, Excel, PowerPoint, Outlook.
• Experience using and administering SharePoint sites.
• Ability to analyze information and make recommendations to address the functional needs of the organization.
• Active TS/SCI clearance; willingness to take a polygraph exam.
• Bachelor’s Degree in business or management, business administration, or business and 7+ years of office management or administrative experience, or HS Diploma or GED and 10+ years of office management or administrative experience.
• Nice if you have: Experience using the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET); Experience with government systems, including Defense Travel System (DTS); Knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.