Office Management / Staff Officer, Mid

About the role

Polaris is a mission-focused federal contractor supporting defense and intelligence community customers. The Mid-Level Office Management / Staff Officer role supports Government office operations, staff actions, administrative coordination, communications, task tracking, records management, meeting support, travel coordination, and day-to-day business rhythms.

Responsibilities

• Provide administrative, operational, and staff officer support to Government offices, front office teams, and mission support organizations.
• Manage calendars, schedule meetings, reserve conference rooms, coordinate VTC or online meeting connections, and prepare meeting materials.
• Support office task management by tracking suspense dates, coordinating responses, consolidating inputs, and preparing materials for review.
• Draft, edit, format, and review correspondence, reports, staff summaries, meeting minutes, memoranda, read-ahead packages, briefings, and other official materials.
• Support recurring office meetings, governance forums, town halls, off-sites, conferences, and other events.
• Prepare agendas, distribute read-ahead materials, record notes, document decisions, and track action items to closure.
• Aid in travel coordination, including preparation of travel orders, vouchers, and related documentation in applicable Government systems.
• Maintain office records, SharePoint sites, shared folders, organizational charts, recall rosters, distribution lists, and other information management resources.
• Cook up office logistics, including office supplies, seating charts, equipment trouble tickets, visitor support, conference planning, and office move support.
• Support information management activities, including access groups, folder structures, permissions, and office records in accordance with applicable procedures.
• Identify administrative issues and assist in developing improved workflows, checklists, templates, standard operating procedures, and other business process improvements.
• Communicate professionally with Government personnel, senior staff, external partners, and other stakeholders.

Requirements

• Bachelor’s degree in Business, Management, or a related field.
• 7+ years of relevant office management, administrative support, staff officer, front office, or mission support experience.
• In lieu of a degree, 10+ years of directly applicable experience may be considered.
• Demonstrated interpersonal, organizational, customer service, and problem-solving skills.
• Strong written and oral communication skills.
• Ability to synthesize information and prepare clear, concise, and accurate materials.
• Ability to prioritize a dynamic workload and manage competing deadlines with limited supervision.
• Experience interacting professionally with staff at multiple levels, including senior leaders and external stakeholders.
• Proven ability to work independently on assigned tasks and collaboratively as part of a team.
• Ability to analyze information, identify administrative needs, and recommend practical improvements.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Ability to operate common office information technology equipment, including printers, scanners, phones, workstations, and teleconference or video teleconference systems.

Qualifications

• Active TS/SCI clearance required.
• Eligible for favorable NGA adjudication and willing and able to complete a Counterintelligence-Scope Polygraph process within 90 days of employment or assignment, if required.

Skills

• Strong written and oral communication skills.
• Ability to prioritize a dynamic workload and manage competing deadlines with limited supervision.
• Experience interacting professionally with staff at multiple levels, including senior leaders and external stakeholders.
• Proven ability to work independently on assigned tasks and collaboratively as part of a team.
• Ability to analyze information, identify administrative needs, and recommend practical improvements.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Ability to operate common office information technology equipment, including printers, scanners, phones, workstations, and teleconference or video teleconference systems.

Benefits

• Medical, Dental, Vision
• 401(k) company match
• Paid Time Off
• Paid Holidays
• Company Provided Life Insurance
• Employee Assistance Program
• AD&D Insurance
• Disability insurance