Office Manager, Schools of Comm & Media and Gov't & Internat'l Affairs

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

The Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. The Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

• Workload will be split 50/50 between the School of Communication and Media (SOCM) and the School of Government and International Affairs (SGIA).
• Position will be required to work from different locations depending on office coverage needs.
• Schedule building
• Updates to schedule, course enrollment, instructor assignments after schedule builder
• Event coordination (sometimes evening events)
• Meeting logistics and minutes
• Facilitate purchasing and contracts, Procurement via ePro
• Reimbursements and invoice payments via Payment Request
• Foundation reimbursements and invoice payments via Financial Edge
• Facilitate spending of faculty startup funds and other awarded monies
• Process student award payments
• New faculty onboarding
• Door access requests
• Aid with tracking budget and travel
• Review and drop students who no longer meet prerequisites
• Missing grade report

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Responsibilities

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Required Qualifications

• Educational Requirements: Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
• Required Experience: Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

• Preferred Educational Qualifications: An advanced degree from an accredited institution of higher education in a related field
• Preferred Experience: Previous experience with office management or staff supervision
• Previous experience in higher education
• Experience using Adobe Creative Campus credentials

Proposed Salary

The salary range for this position is $19.60 to $24.51 per hour. Offers are based on relevant experience.

Comprehensive benefits

• Medical
• Dental
• Vision
• 13 paid holidays
• vacation
• generous retirement plans
• tuition waiver
• wellness options
• more!

Knowledge, Skills & Abilities

• ABILITIES: Able to maintain and appropriately utilize the location's PCard
• Able to maintain confidentiality
• Able to handle multiple tasks or projects at one time meeting assigned deadlines
• KNOWLEDGE: Knowledge of basic accounting, data and administrative management practices and procedures
• Basic understanding of budgets
• SKILLS: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

Other Information

• This is a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will travel 1%-24% of the time.
• This position does not require security clearance.