Office Manager / Receptionist

Responsibilities

• Managing reception, opening the office, answering phones, and checking office email
• Greeting guests, assisting vendors and interviewees, and facilitating interviews and meetings/video conference calls
• Coordinating office operations including office supply inventory, office refreshments, Company Kitchen operations, and ordering lunch for meetings as requested
• Coordinating office events including birthdays, lunches, company meetings, parties, and board meetings
• Resolving questions or problems that arise in the office, independently taking or coordinating appropriate action, and referring only the most complex issues to higher levels
• Managing office calendars, conference rooms, visitor wifi passwords, materials, and other facility related duties as assigned
• Maintaining company organizational charts and phone lists
• Executing onboarding and offboarding activities including badge access, desk preparation, and business cards
• Responsibility for shipping activities as well as mail retrieval and disbursement
• Assisting Human Resources and Accounting with projects as requested as part of daily workflow
• Organizing and supporting project and presentation preparation to ensure accurate completion and timely delivery
• Coordinating travel arrangements and itineraries
• Coordinating document management and signatures for sales orders, contracts, credit card statements, and other important agreements
• Acting as Fire Marshall along with 2 other designated employees and maintaining emergency contact lists
• Acting as notary for the office
• Supporting CEO and CFO as needed

Required Skills

• High School Diploma and minimum of 2-5 years in diverse office assistant/coordination role (lesser experience considered with advanced degree)
• Proficiency in MS Office products: Word, Excel, PowerPoint, Visio, etc.
• Excellent customer service, organization skills, and attention to detail
• Ability to manage multiple demands, work independently, and meet deadlines
• Ability to work well with management and employees of the company
• Demonstrated ability to handle confidential information and maintain professionalism in diverse circumstances
• Dependable
• Proven project coordination ability
• Self-starter with a great attitude

THIS POSITION IS PART-TIME. HOURS ARE 16-24 HOURS PER WEEK.