Office Manager (Port Chester Corps/Community Center)

Responsibilities

• To communicate clearly with corps officers and perform these and other duties as required.
• Dress appropriately for the office environment.
• Answer and direct all calls professionally and correctly.
• Check voicemail and emails daily and return/forward correspondence promptly.
• Manage and maintain volunteer and donor information.
• Issue purchase orders; keep receipts or invoices for verification of expenses.
• Manage office mail.
• Complete call logs, referrals, incident reports and other official documents as needed.
• Update, discard and maintain all files and records kept in front office.
• Prepare and print documents as requested by corps officers.
• Greet and interview clients to determine social service needs.
• Order food and submit monthly stats to food bank.
• Aid with food pantry, clothing assistance or other social service needs.
• Drive a 12-passenger van when needed.
• Help make appointments with contracted vendors for building maintenance and upkeep.
• Participate in staff meetings, divisional training and any local training as applied.
• Assist officers in whatever other administrative areas needed if not outlined above.
• Ensure that all clients are served efficiently, equitably and with dignity.

Requirements

• Must have a high school diploma or associates degree.
• Must have prior experience in office administration.
• Must have knowledge of the Salvation Army mission.
• Must possess a valid New York State driver’s license.
• Must be bilingual: Spanish/English and possess good verbal communication skill.
• Must be able to lift at least 30 pounds.
• Must have a high level of initiative and flexibility in the work atmosphere.
• Must be organized, kind and have a positive attitude.
• Must conduct oneself with respect, honesty and dignity.
• Must have experience with Microsoft Office-Word, excel, power point presenter and publisher.
• Must have strong management and organizational skills.