Office Manager (Port Chester Corps/Community Center)

About the role

The office administrator will serve in a critical support role to the corps officers, coordinator, and supervise the job and responsibilities of the staff under her commander, keeping the corps office updated at all levels of work.

Responsibilities

• Communicate clearly with corps officers and perform these and other duties as required.
• Dress appropriately for the office environment.
• Answer and direct all calls professionally and correctly.
• Check voicemail and emails daily and return/forward correspondence promptly.
• Manage and maintain volunteer and donor information.
• Issue purchase orders; keep receipts or invoices for verification of expenses.
• Manage office mail.
• Complete call logs, referrals, incident reports, and other official documents as needed.
• Update, discard, and maintain all files and records kept in the front office.
• Prepare and print documents as requested by corps officers.
• Greet and interview clients to determine social service needs.
• Order food and submit monthly stats to food bank.
• Aid with food pantry, clothing assistance, or other social service needs.
• Drive a 12-passenger van when needed.
• Help make appointments with contracted vendors for building maintenance and upkeep.
• Participate in staff meetings, divisional training, and any local training as applied.
• Assist officers in whatever other administrative areas needed if not outlined above.
• Ensure that all clients are served efficiently, equitably, and with dignity.

Requirements

• High school diploma or associate's degree.
• Prior experience in office administration.
• Knowledge of the Salvation Army mission.
• Valid New York State driver’s license.
• Bilingual Spanish/English with good verbal communication skills.
• Able to lift at least 30 pounds.
• High level of initiative and flexibility in the work atmosphere.
• Organized, kind, and have a positive attitude.
• Respectful, honest, and dignified conduct.
• Experience with Microsoft Office (Word, Excel, PowerPoint, Publisher).
• Strong management and organizational skills.