Office Manager, Office of the Dean- College of Science & Mathematics

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

KEY RESPONSIBILITIES*

• Assists with assigned area administrative and clerical duties
• Affords assistance to email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Utilizes and maintains the department’s purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• Maintains assigned staff and/or student assistants

Required Qualifications

• Education: Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
• Experience: Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

• Education: An advanced degree from an accredited institution of higher education in a related field
• Experience: Previous experience with office management or staff supervision
• Experience: Previous experience in higher education

Proposed Salary

The salary range for this position is $19.60 to $25.51 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Abilities

• Knowledge: Knowledge of basic accounting, data and administrative management practices and procedures
• Skills: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficiency: Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
• Attention to Detail: Strong attention to detail and follow up skills
• Customer Service: Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

• This is a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position may travel 1%-24% of the time.
• This position does not require security clearance.