Office Manager - Maintenance Dept.

Qualifications

• High School Diploma or equivalent preferred
• Must possess a driver’s license
• Ability to read, interpret, and follow written and verbal instructions related to maintenance work
• Proficiency in computer systems, including:
• Electronic work order entry systems
• Key control software
• Electronic credit card systems
• College purchasing software
• Microsoft Office applications and other related programs
• Ability to:
• Maintain the physical capability to complete minor work orders as needed
• Demonstrate a positive attitude and self-directed work habits
• Maintain an organized work environment for self and others
• Understand daily operational routines of staff in order to effectively delegate tasks and manage calendars

Duties and Responsibilities

• Provide college-wide support for receiving, scheduling, and tracking work order requests submitted by faculty and staff across all facilities
• Enter, manage, and maintain the Construction and Maintenance work order database system
• Aid maintenance personnel with mobile work order system operation and tablet support
• Manage a complex calendar coordinating college events, maintenance activities, construction projects, and multi-site operations
• Serve as radio dispatcher for maintenance staff
• Aid in coordinating contracted services and annual service agreements for the Maintenance Department
• Track credit card purchases for maintenance personnel and leadership, including collecting invoices and reconciling monthly statements
• Provide administrative support to the Director and Assistant Director of Construction and Maintenance as needed
• Maintain a professional work environment in accordance with NWCC policies and procedures
• Perform any additional duties as assigned by the Director and Assistant Director of Construction and Maintenance

Physical Demands and Work Environment

• Communicate with others in person, phone, and via email
• Frequently sit, use hands to handle or feel, and reach with hands and arms
• Must be able to occasionally lift and/or move up to 25 pounds
• Must have ability to talk, walk, climb stairs, stand, bend, kneel, and squat

Application

• To apply, all applicants must attach and submit the following:
• - Application for employment at www.northwestms.edu
• - Resume
• - Three (3) Professional References (Name, Email and Telephone Number)