Office Manager in Secondary School- Maternity Leave Cover

Reception, Security & Video Surveillance

• Greet visitors, assign badges, and manage visitor policy
• Oversee iPad door control system and reception area
• Handle phone system, FluentStream contact, and call logs
• Manage mail and deliveries
• Maintain daily operation of security cameras
• Maintain emergency procedures and documentation
• Prepare badges for staff/visitors in advance
• Keep staff directory up-to-date

Staff Management

• Arrange substitutes for absent staff per policy
• Inform staff of replacements/room changes by 8:30am

School Life

• Send welcome packets to new families
• Communicate key info (lunch, holidays) to parents/staff
• Track attendance and follow up on unexplained absences
• Cooky transportation between campuses
• Support campus events and manage printer/Xerox operations
• Aid new staff with software, track tech inventory

Student Medical

• Maintain and audit student medical files
• Act as First Aid responder, manage supplies, inform parents
• Update and share emergency medical plans with staff
• Support students with medical needs and coordinate with nurse

Skills required
Confident, calm and respectful communication with students, parents, community and staff
Rigor and great sense of organization
Flexibility
Discretion and confidentiality
Initiative taker
Computer skills (Powerpoint, Excel)
CPR + First Aid training
Fluent English is required; French is a significant advantage.

Work Hours

July 2026 - December 2026
From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break

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