Office Manager I

Job Description

SUMMARY OF POSITION

Responsible for maintaining facility operations to ensure compliance with organizational standards, licensure requirements, and CARF guidelines.

Oversees staff scheduling to ensure appropriate coverage while ensuring adherence to timekeeping practices and labor laws, including timely and accurate entry and approval of time records.

Manages the BHSN application process and oversees front desk reporting, including collection of required documentation, verification of payer information, and handling of collections.

Provides administrative support for facility operations, including reception, records management, filing, data entry, purchase requisitions, and information processing, as directed by the Area Manager.

This Columbia based position requires flexibility in scheduling and office hours based on staffing coverage and clinic needs.

Essential Duties & Responsibilities

• Supervision of the Support Staff assigned to their site.
• Aid in management of schedules of the clinical staff in order to ensure client needs are met.
• Cordination of special projects
• Coordination of care and maintenance of building including plan for use of space to best meet program needs, smoking areas, parking, etc.
• As assigned by Area Manager, attends agency and staff meetings disseminating information obtained.
• Reviews or completes Purchase Requisition forms ensuring proper coding and approval guidelines are completed.
• Assures quantitative compliance of medical records as established by the QI/UM standards.
• Maintains non-clinical purchases to ensure office supplies are on hand, using sound purchasing decisions.
• Complete and submit monthly reports by deadlines assigned.
• Assures switchboards are answered by 7:00 a.m.
• Ensures facility licensure requirements are met as evidenced by Plan of Compliance.
• Ensures facility requirements are met as evidenced by Site Evaluation Tool.
• Ensures daily activities are entered and marked complete by the end of business each day for yourself and your staff.

Qualifications

• Education Level: Bachelor’s degree or demonstrated progress toward a bachelor’s degree from accredited college or university is required. Four years of relevant experience will be accepted in lieu of the degree.
• Years Of Experience: Strong typing and data entry skills, with a solid command of English grammar and spelling, as well as excellent proofreading abilities.
• Physical Requirements: Standing – 10%, Sitting – 90%, Squatting – Occasional, Kneeling – Occasional, Bending – Occasional, Driving – Occasional, Lifting – Occasional.

Disclaimer

The duties and responsibilities described in this document are not a comprehensive list and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Time Type

Full time

Pay Range

$16.50--$23.10

Benefits

• Medical, dental, and vision health coverage
• Flexible Spending and Health Savings Accounts
• 403b retirement plan with company match
• Paid time off and ten paid holidays
• AD&D Insurance, Life Insurance, and Long Term Disability (company paid)
• Employee Resource Groups
• Continuing education opportunities
• Employee Assistance Program

Disclaimers

DISCLAIMER

The duties and responsibilities described in this document are not a comprehensive list and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.