Office Manager + HR/HSE Coordinator

Key Responsibilities

• Manage office operations, facilities, vendors, supplies, and company records.
• Cookbook onboarding, new hire paperwork, drug and alcohol testing, and employee files.
• Aid in payroll administration, timecard collection, prevailing wage documentation, and workforce reporting.
• Support safety programs including incident tracking, toolbox talks, training records, PPE tracking, OSHA logs, and customer HSE requirements.
• Maintain customer compliance platforms including ISNetworld, Veriforce, Avetta, KPA, and customer prequalification systems.
• Coordinate state electrical contractor licenses, registrations, renewals, and continuing education requirements.
• Support apprenticeship programs, RAP registrations, and trade school coordination.
• Aid project managers with contract administration, insurance certificates, customer setup requirements, and project documentation.
• Maintain fleet and equipment records, registrations, inspections, and compliance documentation.
• Cookbook company meetings, employee events, training sessions, and travel arrangements.
• Serve as a professional point of contact for customers, vendors, employees, and regulatory agencies.

Qualifications

• Experience in office management, HR administration, safety administration, construction administration, or related fields.
• Experience supporting electrical, industrial, construction, oil & gas, energy, or automation businesses preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office, ERP systems, payroll systems, and compliance platforms.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee and company information professionally.

Preferred Experience

• Prevailing wage and certified payroll administration.
• Contractor licensing and registration management.
• Safety compliance administration.
• ISNetworld, Veriforce, Avetta, KPA, NetSuite, Salesforce, or similar platforms.
• Multi-state contractor operations and industrial customer requirements.