Office Manager / HR Coordinator

Careers / Apply Apply to Join HBC Tell us about yourself and we’ll follow up with next steps. Every application is reviewed by our team. Applying For Office Manager / HR Coordinator HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support the daily operations of our headquarters. This role is a good fit for a proactive, people-oriented professional who can manage office needs while supporting key human resources functions in an engineering consulting environment. Job Summary The Office Manager / HR Coordinator supports HBC's office operations and HR functions. Working closely with technical staff and leadership, this position manages front-of-office responsibilities, maintains HR documentation and processes, supports recruiting and onboarding, and helps keep the workplace organized and welcoming. Key Responsibilities Manage front desk operations, including greeting visitors, answering phones, and handling general correspondenceOversee office functions, including supplies, vendor coordination, facilities, and equipmentMaintain organized filing systems and document management processes across the officeCoordinate scheduling, meetings, and internal communications for leadership and project teamsSupport recruiting efforts, including job postings, applicant tracking, and interview schedulingAssist with onboarding and offboarding processes for new and departing staffMaintain employee records and HR documentation in compliance with applicable requirementsServe as a point of contact for HR-related questions and help coordinate benefits administrationSupport payroll coordination and time-tracking processes in collaboration with accountingProvide general administrative support to leadership and project teams as needed Qualifications Associate's or Bachelor's degree in Business Administration, Human Resources, Office Management, or a related field preferred; equivalent experience consideredPrior experience in office management, administrative coordination, or HR support preferred; all experience levels welcomeStrong organizational skills and attention to detail with the ability to manage multiple prioritiesExcellent interpersonal and communication skills; you are the first impression of our officeProficiency with Microsoft Office (Word, Excel, Outlook); experience with HR or project management software is a plusDiscretion and professionalism when handling confidential employee and organizational informationFamiliarity with the engineering, construction, or professional services industry is a plusAbility to work independently and take initiative in a part-time, in-office schedule Benefits & Perks Paid time off (vacation, personal, and sick days) Health, dental, and vision insurance 401(k) match program Life insurance and supplemental coverage Professional development and licensure support Mentorship and career growth opportunities Equal Opportunity Employer. HBC is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. Candidates must be legally authorized to work in the United States on a full-time basis. Application Form Please complete all required fields. Fields marked with * are required. Thank you for your application We’ve received your submission and appreciate your interest in joining HBC Engineering Company. Our careers team will review your materials and follow up if your experience aligns with the role. Do Not Fill This Out: Position Full Name * Email Address * Phone Number * Current Location * LinkedIn / Portfolio URL (optional) Cover Letter * Attach cover letter PDF is preferred. DOC or DOCX accepted. Maximum file size is 5 MB. Please attach a PDF, DOC, or DOCX cover letter before submitting. Resume * Attach resume PDF is preferred. DOC or DOCX accepted. Maximum file size is 5 MB. Please attach a PDF, DOC, or DOCX resume before submitting. I consent to HBC Engineering Company storing and using my submitted information to evaluate my application. My data will not be shared outside the firm or used for other purposes. Applying For Office Manager / HR Coordinator HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support the daily operations of our headquarters. This role is a good fit for a proactive, people-oriented professional who can manage office needs while supporting key human resources functions in an engineering consulting environment. Job Summary The Office Manager / HR Coordinator supports HBC's office operations and HR functions. Working closely with technical staff and leadership, this position manages front-of-office responsibilities, maintains HR documentation and processes, supports recruiting and onboarding, and helps keep the workplace organized and welcoming. Key Responsibilities Manage front desk operations, including greeting visitors, answering phones, and handling general correspondenceOversee office functions, including supplies, vendor coordination, facilities, and equipmentMaintain organized filing systems and document management processes across the officeCoordinate scheduling, meetings, and internal communications for leadership and project teamsSupport recruiting efforts, including job postings, applicant tracking, and interview schedulingAssist with onboarding and offboarding processes for new and departing staffMaintain employee records and HR documentation in compliance with applicable requirementsServe as a point of contact for HR-related questions and help coordinate benefits administrationSupport payroll coordination and time-tracking processes in collaboration with accountingProvide general administrative support to leadership and project teams as needed Qualifications Associate's or Bachelor's degree in Business Administration, Human Resources, Office Management, or a related field preferred; equivalent experience consideredPrior experience in office management, administrative coordination, or HR support preferred; all experience levels welcomeStrong organizational skills and attention to detail with the ability to manage multiple prioritiesExcellent interpersonal and communication skills; you are the first impression of our officeProficiency with Microsoft Office (Word, Excel, Outlook); experience with HR or project management software is a plusDiscretion and professionalism when handling confidential employee and organizational informationFamiliarity with the engineering, construction, or professional services industry is a plusAbility to work independently and take initiative in a part-time, in-office schedule Benefits & Perks Paid time off (vacation, personal, and sick days) Health, dental, and vision insurance 401(k) match program Life insurance and supplemental coverage Professional development and licensure support Mentorship and career growth opportunities Equal Opportunity Employer. HBC is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. Candidates must be legally authorized to work in the United States on a full-time basis. Application Form Please complete all required fields. Fields marked with * are required. Thank you for your application We’ve received your submission and appreciate your interest in joining HBC Engineering Company. Our careers team will review your materials and follow up if your experience aligns with the role. Do Not Fill This Out: Position Full Name * Email Address * Phone Number * Current Location * LinkedIn / Portfolio URL (optional) Cover Letter * Attach cover letter PDF is preferred. DOC or DOCX accepted. Maximum file size is 5 MB. Please attach a PDF, DOC, or DOCX cover letter before submitting. Resume * Attach resume PDF is preferred. DOC or DOCX accepted. Maximum file size is 5 MB. Please attach a PDF, DOC, or DOCX resume before submitting. I consent to HBC Engineering Company storing and using my submitted information to evaluate my application. My data will not be shared outside the firm or used for other purposes.