Office Manager | Full-Time | Rio Rancho Events Center

About the role

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Responsibilities

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
• Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned.
• Collect data from multiple sources and generate reports of OVG event operating results to venue management team and the corporate Finance Department. Includes generating P&L’s, franchise season reports, catering activity recaps and sales reports.
• Perform month end closing, reconciliations and entries. Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed.
• Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. Prepare current workbooks containing financial information by event type.
• Supervise preparation of NFP reports by event, and payroll reporting by event types. Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
• Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner.

Qualifications

• Bachelor's degree in accounting, finance or related field.
• 3-5+ years’ experience in an accounting position with increasing level of oversight and responsibility.
• Thorough understanding of accounting and financial reporting principles and practices.
• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
• Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems.
• Experience with Solomon, ADP and/or Ceridian a plus.
• Extensive experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing environment.
• Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate all team members professionally and supportively.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems.
• Experience with Solomon, ADP and/or Ceridian a plus.
• Extensive experience preparing spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing, environment.
• Must work well under pressure of deadlines.
• Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
• Ability to develop and maintain cooperative working relationships with company and business contacts.
• Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
• Ability to strengthen our differences and make a difference together.

Benefits

• Health, Dental and Vision Insurance.
• 401(k) Savings Plan.
• 401(k) matching.
• Paid Time Off (vacation days, sick days, and 11 holidays).

Pay

The Office Manager will be paid an hourly rate of $19.00-$23.00.

Schedule

This role is open until July 24, 2026.