Office Manager for Athletics

Essential Functions

Greets constituents, guests, and students, answers phone, oversees administrative duties, and serves as contact person for Athletics and Sport & Exercise Science.

Leads the staffing processes for all coaches, staff, GA’s and other personnel working in the Athletic Department.

Works closely with Athletic Director, Associate AD of Compliance, IT and HR.

Coordinating on-boarding and off-boarding with HR and IT.

Prepares required NCAA paperwork and reports in coordination with Associate Athletic Director of Compliance, Student Affairs and other offices across campus.

Develops, secures signatures, and files contracts as needed. Including game contracts, rental contracts, sponsorship contracts, etc.

Then process game guarantee checks from contracts.

Serves as budget monitor by producing monthly reports for AD; meet with coaches on budgets as needed.

Aids with department event planning and logistics, including implementation of events.

Serves as point person for purchasing and renewal processes through Vivenu ticketing system.

Inputs room reservation requests, facilities workorders, supply orders and mail run.

Puts together revenue and donation deposits for the Finance Office and University Advancement.

Processes any check orders or employee reimbursements, follow-up on all outstanding PO’s.

Collaborates with Sport & Exercise Science Chair to schedule classroom space and develop a course schedule.

Performs other duties as assigned.

Requirements

• Bachelor’s Degree
• Strong communication skills, both written and oral
• Ability to maintain confidential information
• Strong organizational skills
• Intermediate to advanced proficiency in Microsoft Word and Excel

Preferred Qualifications

• Database and bookkeeping experience
• Budget management
• Event planning and management
• NCAA knowledge
• Online ticketing experience

Compensation

This position is eligible for a benefits package including health insurance for employee and family, life and disability insurance and retirement program.

Application Process

• A complete application packet must be received.
• Complete application packet will include the following:
• Letter of interest
• NNU application
• Resume
• Responses to the NNU Christian Mission
• Letter of reference from current pastor
• Two reference letters from professional associates
• Transcripts (unofficial acceptable for the hiring process, official required upon hire)

Please do not contact Athletic Department staff directly; they will not respond to email inquiries or voice messages.

Northwest Nazarene University is an Equal Opportunity Employer.