Athletics Office Administrator

About the role

The Athletics Office Administrator manages daily department operations and financial documentation while serving as the primary liaison with Campus Operations to coordinate team transit logistics. Additionally, this role ensures student-athlete safety by rigorously tracking MAI’s Return to Play policy across all sports rosters and serves as the primary Hudl Account Administrator to maximize the department's sports technology framework.

Responsibilities

• Orchestrates daily front-office operations and financial administration by managing vendor invoices, referee payments, tournament fees, and departmental inventory
• Serves as the primary point of contact for families, vendors, and visiting college coaches
• Drives the department's sports technology framework as the primary Hudl Account Administrator—managing user profiles, video archives, and storage quotas
• Serves as a vital guardian of student-athlete safety by rigorously maintaining the master compliance tracker for MAI's multi-step Return to Play policy

Qualifications

• High School Diploma (or equivalent) required; Bachelors Degree preferred
• Proven experience managing front-office operations, balancing multi-line communication, greeting external stakeholders, and processing financial documentation such as vendor invoices, referee fees, and expense tracking
• Demonstrated ability to manage complex calendars, organize event logistics, and act as a collaborative liaison to align departmental scheduling with central operations or transportation systems
• Strong technical aptitude with advanced proficiency in office management systems, spreadsheets, databases, and a readiness to manage specialized sports technology platforms like Hudl (including user access and video database management)
• Documented history of exercising impeccable judgment, maintaining absolute confidentiality, and strictly upholding student privacy regulations while handling sensitive medical and financial data

Compensation and Benefits

This is a 10-month role. The salary for this role is $50,000. Benefits for eligible roles include medical, life insurance, a 401(k) savings plan, and more.