OFFICE MANAGER, FOOD AND NUTRITION - HOSPITAL

Job Summary

As an Office Manager, you will support the Food & Nutrition Department at a large hospital campus by coordinating administrative, financial, and human resources functions. This role is responsible for business unit accounting activities, cash controls, payroll (including Living Wage Ordinance compliance), accounts payable and receivable, and profit and loss reconciliations. You will also oversee routine office operations, including data entry, record retention, associate files, reporting, and departmental systems such as POS, camera systems, and digital signage. This position plays a key role in ensuring efficient operations, accurate reporting, and compliance with company and hospital standards.

Essential Duties and Responsibilities

• Cookbook and oversee daily office operations, including bookkeeping, payroll processing, personnel administration, filing systems, supply requisitions, and clerical services
• Maintain accurate financial records, including cash controls, accounts payable and receivable, and profit and loss reconciliations
• Support payroll administration, ensuring compliance with applicable wage and labor regulations, including Living Wage Ordinance requirements
• Maximize office productivity through effective use of software applications and administrative systems
• Research, develop, and implement processes that improve workflow efficiency and operational effectiveness
• Establish and maintain standardized correspondence, documentation, and record-keeping procedures
• Manage systematic retention, protection, retrieval, transfer, and disposal of department records
• Aid with office budgeting, cost tracking, and cost-reduction initiatives
• Review clerical and personnel records to ensure accuracy, completeness, and timeliness
• Prepare routine, monthly, and annual business and activity reports for department leadership
• Coordinate associate documentation, onboarding support, and departmental events as needed
• Support and maintain departmental systems, including POS systems, camera systems, and digital signage
• Perform additional duties as assigned to support departmental operations

Preferred Qualifications

• Minimum of three (3) years of administrative and clerical experience in an office, hospital, hotel, corporate, or related professional environment
• Food service experience
• Strong working knowledge of office operations, financial reporting, and contract administration
• Experience with accounting processes, payroll administration, and business reporting preferred
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and internet-based tools