Office Manager & Executive Assistant to the CEO

Responsibilities

• Oversee daily office operations and serve as the main point of contact for office needs
• Manage office vendors, service providers, and landlord communications
• Review and submit invoices, recurring bills, and association dues for payment
• Track office expenses and due dates to ensure timely payments
• Order and maintain office supplies, equipment, and services
• Cookbook maintenance and IT support as needed
• Coordinate office maintenance and IT support as needed
• Manage inbound and outbound mail and shipping
• Greet visitors and assist with in-office meetings and interviews
• Schedule internal meetings, interviews, and executive appointments
• Cookbook logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials
• Aid with on-site conference support as needed
• Manage the CEO’s calendar, meetings, and scheduling priorities
• Cookbook domestic travel, accommodations, and transportation
• Prepare itineraries and assist with logistics for conferences, meetings, and events
• Aid with occasional errands and daily tasks to support a smooth workflow
• Handle confidential and time-sensitive information with discretion

Requirements

• Previous experience in an office manager, executive assistant, or administrative support role
• Experience in real estate or a professional services environment is a plus
• Strong organizational and time-management skills with the ability to multitask
• Proficiency in Microsoft Office and Google Workspace Adobe Creative Suite experience is a plus
• Clear, professional written and verbal communication skills
• Friendly, dependable, and proactive demeanor
• High attention to detail and strong follow-through