Executive Assistant to the CEO & Office Manager
About F2
F2 is the AI platform for private markets investors — purpose-built to transform how credit funds and banks deploy capital. Our AI converts messy, unstructured deal materials into investment-grade insights in minutes, helping lenders make faster, more confident decisions. Backed by leading investors, including HighlandX, Left Lane, NFX and Y Combinator, with $27M venture capital raised since launch last year.
Role Overview
We’re hiring an Executive Assistant & Office Manager to serve as a high-leverage partner to our CEO and keep day-to-day operations running smoothly at our NYC headquarters. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while managing the office environment that powers our in-person culture — coordinating with our part-time office manager in SF and helping stand up our London office as we grow. As an early operations hire at F2, you’ll have a direct impact on how effectively our CEO and team operate every day.
What You’ll Do
Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value strategic priorities.
Manage the CEO’s inbox: triage, draft responses, flag urgent items, and ensure follow-through on commitments.
Book and manage all travel (domestic and international, business and personal), including flights, hotels, ground transportation, and detailed itineraries.
Prepare and submit all expense reports and reimbursements.
Prepare agendas and briefing materials, and support logistics for board meetings, leadership meetings, all hands, and on/offsite events.
Provide personal support as needed, including coordination with accountants, tax preparers, and other service providers.
Own NYC office operations — supplies, equipment, mail, facilities, and vendor relationships — and coordinate with our part-time SF office manager to keep both offices running smoothly.
Plan and execute team events and celebrations, serve as the first point of contact for guests and visitors, and support the operational setup of our London office as we expand.
Handle sensitive and confidential information with absolute discretion.
You Might Be a Great Fit
If You have 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.
You have demonstrated experience with complex calendar management, travel booking, and expense platforms — and you sweat the details on all of it.
You take extreme ownership — problems are yours until they’re solved, and you bias to action, cut friction, and move fast.
You excel at cross-functional collaboration and communicate clearly with executives, employees, and external stakeholders.
You’re excited about AI and motivated by building from zero to one in a fast-paced startup environment.
Preferred Qualifications
Experience working in an early-stage or high-growth startup environment.
Experience with office management or workplace operations, especially coordinating across multiple locations or time zones.
Hands-on experience using AI tools to work faster and smarter — F2 is an AI-first culture.
Why F2?
Join a fast-growing AI startup reshaping workflows in private markets and finance.
Be part of a small, high-impact team where your work directly influences product and company trajectory.
Competitive compensation with equity upside and benefits.
Collaborative, mission-driven culture that values craftsmanship, curiosity, and rapid iteration.
Compensation Range: $90K - $140K