Office Manager / Executive Assistant - CPA firm

Job Details

Grow your career with a collaborative team that values your skills, impact, and professional development!

Qualifications

• Minimum of 5 years of experience as an Office Manager or Executive Assistant.
• Bachelor's degree in Business Administration or related field is preferred.
• Strong knowledge of office procedures and basic accounting processes.
• Proven experience in billing processes.
• Outstanding communication and negotiation abilities.
• Proficiency in MS Office and office management software.
• Exceptional organizational and multitasking skills.
• Able to work under pressure and meet deadlines.
• Attention to detail and problem-solving skills.
• Discretion and confidentiality.
• A proactive approach to problem-solving with strong decision-making skills.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Occasionally preparing invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Supervise and coordinate activities of staff.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties, such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
• Manage and maintain all aspects of office services including, but not limited to, office supplies, reception, mail, large purchasing requests and facilities.
• Cookordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.