Office Manager/Executive Assistant

About the role

This role serves as a crucial link among executives, employees, and external stakeholders. The Office Manager/Executive Assistant will manage executives' calendars, schedule meetings, and coordinate logistics to ensure smooth operations.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Responsibilities

• Serve as the primary liaison among executives, employees, and external stakeholders.
• Manage executives’ calendars, schedule meetings, and coordinate logistics.
• Arrange domestic and occasional international travel, including accommodations and itineraries.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Format and prepare internal and external communications such as memos, emails, presentations, and reports.
• Take meeting minutes, document action items, and distribute follow-up communications.
• Manage incoming and outgoing correspondence.
• Perform general clerical duties including filing, photocopying, scanning, and mailing.
• Support special projects and ad hoc tasks as assigned.

Skills

• Proficiency in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Experience in administrative support and calendar management.
• Experience with Microsoft Office 365, Microsoft Teams, electronic calendar systems, expense reporting tools, and standard office equipment.

Requirements

• At least 4 years of experience as an Executive Assistant or in a similar administrative support role.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• Prior experience supporting executives.
• Familiarity with travel and expense management systems.
• Experience working in technical, engineering, or operations-focused environments.

Schedule

The position operates Monday to Friday, 9am to 5pm, with four days in the office and one day remote.

Pay

The pay range for this position is $38.46 - $40.87/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program