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Jobs · Administrative · Colorado

Office Manager/Executive Assistant (5648)

SMX · Broomfield, CO · 1 mo ago
On-siteAdministrative$31.58/hrFull-time
We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the posting. First, about the role: The first paragraph: "SMX is seeking a dynamic, highly organized, and energetic Office Manager/Executive Assistant to manage our Broomfield CO office, provide EA support to our Sr. Vice President, and support the local team. The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing calendar engagements, preparing ad hoc reports, handling sensitive information requests, event planning logistics coordination, arranging conference calls, and scheduling meetings.If you are a detail oriented, self-starter that can manage shifting priorities with confidence and expertise, come join our team!This position is local to the Broomfield, CO area and requires you to be in the office Monday through Thursday, with flexible hybrid Fridays." We can treat that as About the role (maybe also includes schedule info). But schedule is separate: "requires you to be in the office Monday through Thursday, with flexible hybrid Fridays." That's schedule info. Responsibilities: The "Essential Duties & Responsibilities:" list includes many bullet-like sentences. We need to extract list items. Let's list responsibilities: - Work with the internal Security team and the building management to: - Report office issues and work to resolution - Manage badge access requests - Coordinate collection of certificates of insurance from Vendors - Ensure office operations run smoothly - Support HR Functions with on-boarding/off-boarding, as needed - Plan team events throughout the year - Directly support our Sr. Vice President by providing detailed administrative support such as calendar management, booking and reconciling domestic and international travel. - Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports, as needed. - Promptly complete travel and other expense reports - Use OneDrive and SharePoint to organize, share and store documents - Attend meetings, take minutes, and action items, distribute post minutes and after actions to Microsoft SharePoint/OneDrive, and track action items to completion - Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information - Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events, as needed, to include: - Client meetings - Volunteer opportunities - Team offsite events - Annual Food Drive - Perform other administrative duties as required We need to format as
  • for any list of duties/requirements/benefits. So we can have a
      with each bullet as
    • . For nested items, we could embed sublists. Now Required Skills/Experience: list of skills. Let's extract: - 5 to 7 years' experience as an Office Manager and/or administrative support - 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient in Microsoft Office applications to include Word, Excel, and PowerPoint, SharePoint and OneDrive) - Exceptional time management skills and ability to complete tasks within required timeframes with little supervision - Extremely strong attention to detail even under pressure - Self-starter that will work independently, manage workload and multi-tasking skills - Strong organizational and multi-tasking skills amid shifting priorities - Highly advanced interpersonal skills to build and maintain internal and external relationships - Strong communication skills and ability to converse with all levels of organizational management - Goal oriented and action focused, pragmatic and self-disciplined - Strong ability to effectively handle multiple shifting priorities - Strong written and verbal communication skills - Capacity to learn rapidly and adapt quickly to change Desired Skills/Experience: Experience with Deltek expense reporting Application Deadline: October 9, 2026 (maybe not needed as minor metadata; we can drop or put in short p). The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

      or drop it. So we can include a short p for Application Deadline. Salary: "The proposed salary for this position is:: $31.58 USD - $47.35 USD". So we have Pay section. Benefits: "At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement." So we have Benefits. Schedule: Already captured: "requires you to be in the office Monday through Thursday, with flexible hybrid Fridays." So schedule. Now we need sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide what goes where. - About the role: introductory paragraph summarizing role. - Responsibilities: the essential duties list. - Requirements: maybe the required skills/experience (5-7 years etc). Could be considered Requirements. - Qualifications: maybe not separate; but we could combine required skills as Qualifications? The instruction says use headings for sections like Qualifications, Skills, etc. We need to include a section only when posting has real specific content. We have both Required Skills/Experience and Desired Skills/Experience. Could treat Required as Requirements, Desired as Skills? Or Skills could be both required and desired? We have a list of skills; we could put them under Skills. But we also have Requirements (experience years). Let's map: Requirements: 5 to 7 years' experience as an Office Manager and/or administrative support; 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient...). Also maybe the "Self-starter that will work independently..." etc could be considered Skills. But we can separate: Requirements = experience years; Skills = the list of competencies (time management, attention to detail, interpersonal, communication, etc). Desired Skills/Experience: Experience with Deltek expense reporting could go under Skills as a desired skill. Qualifications: maybe not distinct; we could omit if no specific qualifications like education/certifications not mentioned. The posting does not mention specific education or certifications. So we should not create a Qualifications section with filler. Benefits: we have. Pay: we have. Schedule: we have. Now About the role: we need to craft a

      summarizing. We must not repeat the job title as a heading. The page already shows it, so we don't add heading for title. We must output only HTML fragment, no /, no markdown. Let's structure:

      About the role

      SMX is seeking a dynamic, highly organized, and energetic Office Manager/Executive Assistant to manage the Broomfield, CO office, provide EA support to the Sr. Vice President, and support the local team. The role involves overseeing daily office operations, managing calendars, preparing reports, handling sensitive information, coordinating event logistics, arranging conference calls, and scheduling meetings. The position requires presence in the office Monday through Thursday with flexible hybrid Fridays.

      But schedule is also separate; we might not duplicate schedule info. However we can keep schedule in About the role but also have separate Schedule section. Might be duplication but okay if we keep schedule info in both? The instruction: preserve ALL substantive information; do not invent or summarize away detail. Duplication is not prohibited but we should avoid unnecessary duplication? It didn't forbid duplication, but better to not repeat same info in multiple sections if possible. However schedule is a distinct section; we could keep schedule info only in Schedule section and not repeat in About the role. Let's adjust About the role to not include schedule. About the role: summarise role without schedule. Responsibilities: list. Requirements: experience years. Skills: list of competencies (time management, attention to detail, etc) plus desired Deltek. Benefits: list. Pay: salary range. Schedule: Monday-Thursday in office, flexible hybrid Fridays. Now we need to ensure we don't create sections with filler like "commensurate with experience". We have real content. Now format lists. For Responsibilities: we need to produce
      • items. For nested items we can have sub
          . Let's craft:

          Responsibilities

          • Work with the internal Security team and building management to:
            • Report office issues and work to resolution
            • Manage badge access requests
            • Coordinate collection of certificates of insurance from vendors
            • Ensure office operations run smoothly
          • Support HR functions with on-boarding/off-boarding as needed
          • Plan team events throughout the year
          • Directly support the Sr. Vice President with detailed administrative support such as calendar management, booking and reconciling domestic and international travel
          • Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports as needed
          • Promptly complete travel and other expense reports
          • Use OneDrive and SharePoint to organize, share, and store documents
          • Attend meetings, take minutes, and action items; distribute post-meeting minutes and action items to Microsoft SharePoint/OneDrive and track action items to completion
          • Promptly respond to communications regarding schedule conflicts, urgent issues, and other information
          • Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events as needed, including:
            • Client meetings
            • Volunteer opportunities
            • Team offsite events
            • Annual Food Drive
          • Perform other administrative duties as required
          Now Requirements:

          Requirements

          • 5 to 7 years' experience as an Office Manager and/or administrative support
          • 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (highly proficient in Word, Excel, PowerPoint, SharePoint, and OneDrive)
          Now Skills: We have many bullet points from Required Skills/Experience beyond the years, plus Desired. Let's list: - Exceptional time management skills and ability to complete tasks within required timeframes with little supervision - Extremely strong attention to detail even under pressure - Self-starter that will work independently, manage workload and multi-tasking skills - Strong organizational and multi-tasking skills amid shifting priorities - Highly advanced interpersonal skills to build and maintain internal and external relationships - Strong communication skills and ability to converse with all levels of organizational management - Goal oriented and action focused, pragmatic and self-disciplined - Strong ability to effectively handle multiple shifting priorities - Strong written and verbal communication skills - Capacity to learn rapidly and adapt quickly to change - Experience with Deltek expense reporting (desired) We could combine some duplicates: "Strong organizational and multi-tasking skills amid shifting priorities" and "Strong ability to effectively handle multiple shifting priorities" similar but we can keep both as they are distinct but maybe redundant. We'll keep as given. Now format as
            .

            Skills

            • Exceptional time management skills and ability to complete tasks within required timeframes with little supervision
            • Extremely strong attention to detail even under pressure
            • Self-starter that will work independently, manage workload and multi-tasking skills
            • Strong organizational and multi-tasking skills amid shifting priorities
            • Highly advanced interpersonal skills to build and maintain internal and external relationships
            • Strong communication skills and ability to converse with all levels of organizational management
            • Goal oriented and action focused, pragmatic and self-disciplined
            • Strong ability to effectively handle multiple shifting priorities
            • Strong written and verbal communication skills
            • Capacity to learn rapidly and

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