Executive Assistant-Office Manager

Responsibilities

• Greet visitors, answer phones, and manage front desk duties
• Handle incoming/outgoing mail and shipments
• Manage office supplies, equipment, and vendor relationships
• Maintain office and conference room calendars
• Ensure the office is organized, stocked, and always running smoothly
• Provide administrative support to the staff if needed
• Prepare checklists, logs, spreadsheets, and maintain operational documentation
• Reconcile monthly office credit card statement
• Maintain filing systems and assist with document archiving
• Perform basic IT troubleshooting and coordinate with IT services vendor
• Conduct research and assist with rollouts of new software, tools, and office equipment
• Website maintenance and web host provider liaison
• Provide current news and stock reports for public companies in portfolio
• Cook up office events, team activities, and holiday party
• Manage holiday cards and gifts
• Onboarding/offboarding staff members

Qualifications

• Experience managing both business and personal tasks for senior executives
• Well-versed in office administration and executive support (small company tenure helpful)
• Strong communication skills with excellent grammar, writing, and proofreading abilities
• Microsoft Office 365 proficiency (Outlook, Word, Excel, Teams, SharePoint/OneDrive), Acrobat Pro
• IT/AI savvy, basic IT troubleshooting and interacting with IT service provider
• Solid background in scheduling, travel coordination and event planning
• High degree of professionalism, discretion, and confidentiality
• Extremely organized, attention to detail, prioritize and manage time effectively, self-starter, problem solver, customer service attitude
• Notary Public certification (not required)

Pay

$80K-$85K