Executive Assistant-Office Manager

Irvine based Real Estate Investment and Property Management firm is looking for a hardworking, self-motivated individual to join our team as the Executive Assistant to the President and CEO and Office Manager at our Irvine Corporate Headquarters. This is an IN OFFICE role.Key Responsibilities Executive Assistant Company event and meeting planning and management Travel coordination and related bookings/reservations Light calendaring for CEO and President Prepare correspondence on CEO and President’s behalf to employees, vendors, clients, etc. Corporate event planning Organizing and binding of important transactional documents Act as liaison between employees and the CEO and/or President on office personnel issues and company policies Coordinate office phone coverage Monthly reconciliation of company credit card statement Prepare monthly expense reimbursements for executives Help maintain company website using Weebly.com Track leasing documents for CEO and President’s signatures Help maintain leasing file folders â€" hard copies and electronic Attend weekly management team meetingsOffice Manager: Manage office equipment, troubleshoot, order supplies, maintain contracts and relationships with vendors Order & restock office and kitchen supplies as needed Prepare packages using FedEx Attend monthly IT meetings Qualifications Intermediate to MASTER level REQUIRED on Microsoft Excel, Word and Outlook Excellent organizational, motivational and leadership skills Excellent verbal and written communication skills Extremely organized Impeccable time management skills Ability to prioritize workflow and deadlines Self-starter with the ability to work independently with a team player attitude Trustworthy Reliable Punctual Strict attention to detailThis position pays $75K annually All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.