Office Manager - Bookkeeper

Responsibilities

• Prepare customer invoices, record incoming and outgoing financial activity, and maintain accurate bookkeeping records across projects and office operations.
• Manage accounts payable by reviewing vendor bills, entering payment details, and keeping weekly invoice processing on schedule.
• Serve as a key point of contact for office and client communication, responding effectively and helping resolve concerns with tact and care.
• Auxiliary support for accounts receivable functions by tracking outstanding balances, monitoring aging accounts, and helping keep collections organized.
• Process project-related agreements and update job costing records to ensure expenses are properly assigned and documented.
• Reconcile bank activity and financial records regularly to maintain clean and reliable accounting data.
• Utilize QuickBooks and Excel extensively to organize information, build spreadsheets, and support day-to-day reporting needs.
• Assist with a variety of operational and administrative tasks in a small team environment, shifting priorities effectively as business needs change.

Requirements

• At least 3 years of experience in bookkeeping, office management, or a similar accounting-focused administrative role.
• Hands-on experience with full-charge bookkeeping, including accounts payable, accounts receivable, and bank reconciliations.
• Working knowledge of QuickBooks and confidence using Microsoft Excel, including formulas and spreadsheet management.
• Experience tracking job costs, processing invoices, and maintaining accurate financial documentation.
• Strong multitasking skills with the ability to manage several priorities at once in a fast-paced office setting.
• Customer service skills with the ability to communicate professionally and help de-escalate issues when needed.
• Comfort working fully onsite Monday through Friday from 8:00 a.m. to 5:00 p.m.
• Strong attention to detail, sound organizational habits, and confidence using business software and digital files.