Office Manager

Benefits: Paid time off401(k)Profit sharing401(k) matching About the Role: Window World of the Hudson Valley is looking for a motivated and organized Office Manager to keep our operations running smoothly in Wappinger Falls, NY. This is a key role at the heart of our business, where you'll be the go-to person for keeping our team, customers, and processes aligned. If you thrive in a fast-paced environment and love bringing order to a busy office, we want to hear from you! Responsibilities: Oversee day-to-day office operations and administrative functionsManage scheduling, appointments, and calendars for staff and leadershipHandle customer inquiries, follow-ups, and correspondence via phone and emailManage inventories of supplies in office and warehouseOccasional driving to jobsites, pick up permits, notarize paperworkProcess invoices, purchase orders, and assist with basic bookkeeping and billingMaintain organized filing systems, records, and office documentationCoordinate with installation crews, sales staff, and vendors to ensure smooth project flowOrder and manage office supplies and equipment inventorySupport HR functions such as onboarding, employee records, and payroll coordinationOccasional off-hours required to communicate with team and customersRepresentation at local Home Shows and Company Events Requirements: 2+ years of office management or administrative experienceStrong proficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent communication and customer service skillsHighly organized with strong attention to detail and time managementExperience with bookkeeping or accounting software (QuickBooks a plus)Ability to multitask and prioritize in a fast-paced environmentSelf-starter with a proactive, problem-solving mindsetMust have valid Driver's License and reliable transportationMust be able to receive and unload shipments, no lifting restrictionsMust be able to pass Background Check/ScreeningAvailability weekends - Rotating Saturday's and presence at Home Shows/Company Events About Us: Window World of the Hudson Valley is a proud local franchise of the nation's largest exterior remodeling company, serving homeowners across the Hudson Valley with top-quality windows, doors, and siding. Our customers love us for our affordable pricing, professional installations, and outstanding service. We've built a team culture rooted in respect, reliability, and a shared commitment to excellence — making this a great place to grow your career.