OFFICE MANAGER

About the role

The Washington State School for the Blind (WSSB) is seeking an Office Manager to join our team. The position is located at the Vancouver campus in Clark County, WA.

Responsibilities

• Serve as the primary campus receptionist; greet visitors, verify purpose of visit, follow check-in procedures, and provide general school information.
• Answer and route calls/emails for the main campus line; provide routine information and direct inquiries appropriately.
• Assist the Facilities Manager with tasks such as calendar coordination and credit card log reconciliation.
• Receive, sort, and distribute mail; maintain logs for accountable or time-sensitive items.
• Enter, update, and monitor work orders; track progress and follow up with staff or requestors.
• Aid in scheduling HVAC, closures, and special events in coordination with Facilities and campus leadership.
• Manage reservation requests, schedules, and usage records for the campus fleet.
• Maintain electronic and hard-copy files for inspections, maintenance logs, and compliance documentation.
• Compile data for routine reports on work orders, inspections, and related activities.
• Track deadlines for inspections, certifications, and required submissions; send reminders to staff.
• Provide additional front desk or administrative support during peak periods or staff absences.
• Perform other tasks as assigned.

Qualifications

• A Bachelor’s degree involving major study in business administration or closely allied field and one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
• One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3; or two years of experience in State service as an Administrative Assistant 1 or Human Resource Assistant 1.
• Knowledge of office organization and management principles, modern clerical methods and work-production measurement, office materials, supplies, and equipment, inventory control and records management, supervisory techniques.

Skills & Abilities

• Maintain confidentiality and handle sensitive information appropriately.
• Plan and supervise office service units.
• Assign, review, and coordinate work production.
• Develop procedures for effective use of space, equipment, and personnel.
• Build effective working relationships.
• Prepare clear, concise, factual reports.
• Organize tasks and meet deadlines in a busy front-desk environment.
• Communicate clearly and courteously with students, families, staff, and visitors.
• Learn and use work-order and scheduling systems.

Benefits

Insurance Benefits: Medical (including vision), dental, and basic life insurance; medical flexible spending account; basic life and long-term disability insurance; Washington State Employee Assistance Program.

Retirement and Deferred Compensation: Members of the Washington Public Employees' Retirement System (PERS) have the option of two employer contributed retirement programs. The Deferred Compensation Program (DCP) allows you to control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Holidays: Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Compensation: Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave: Full-time employees are entitled to paid sick leave.