Office Manager

About the role

Versa Networks is seeking a highly organized and resourceful Office Manager to keep our office running smoothly and to provide direct support to our C-suite leadership.

This is a hybrid role that blends hands-on office management and business operations with high-touch executive support.

• Own the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment for employees and visitors
• Manage relationships with building management, vendors, and service providers (cleaning, maintenance, security, IT support, etc.)
• Order and maintain inventory of office supplies, snacks, and kitchen essentials
• Organize daily or weekly team lunches, catering for meetings, and special events or off-sites
• Ensure conference rooms and shared spaces are consistently clean, tidy, and meeting-ready, including AV equipment checks
• Manage office seating, badge access, mail & courier services, shipping and deliveries
• Support light business operations projects — vendor contract tracking, budget tracking for office spend, process documentation, and ad hoc initiatives as needed

Executive Support

• Provide direct administrative support to members of the C-suite, including complex calendar management and scheduling across time zones
• Support executive team with coordinating domestic and international travel arrangements, itineraries, and expense management if needed
• Aid the executive team in planning and coordinating customer and board-level meetings
• Handle confidential information with the highest level of judgment and integrity

Business Operations & Workplace Experience

• Partner with the People Operations team to support office initiatives, employee engagement activities, team celebrations, holiday parties and all-hands meetings
• Assist with onboarding new employees by preparing workspaces, coordinating equipment, and ensuring a smooth first-day experience
• Support procurement activities and vendor management if required
• Track and manage office-related budgets and invoices
• Cook up logistics for visiting guests, candidates, and external partners
• Cook up weekly team lunches and office catering
• Foster a welcoming office environment for employees, customers, partners, and visitors
• Continuously identify opportunities to improve workplace efficiency and employee experience