Office Manager

Responsibilities

• Assist the Vice President and the Facilities Manager in maintaining a professional office environment.
• Answer the phones and provide customer service to the College community as it pertains to Facilities and Real Property Management.
• Maintain a professional office environment, including answering phones and providing customer service.
• Assign and manage work orders and dispatch personnel as necessary based on priority.
• Affiliate with facility rentals and special event logistics.
• Prepare purchase requisitions and assist in maintaining departmental budgets and records.
• Maintain all office files in a professional manner.
• Cook up, distribute, and order office supplies.
• Coordinate the calendar schedule of the Vice President and the Facilities Manager.
• Manage the College's transportation fleet, including buses and automobiles.
• Coordinate, perform, and assist with other areas to ensure the successful and professional operation of the Office of Facilities and Real Property Management.
• Contact contractors and vendors for bids, scheduling, and information.
• Under the direction of the Vice President, supervise student workers assigned to the department.
• Affiliate with the management of Title III and SAFRA projects and report.

Requirements

• High School education or equivalent.
• A minimum of three to five years of progressive secretarial, dispatch, or office management experience.
• Good oral and written communication skills.
• Computer literacy in the areas of Microsoft Word, Excel, and other technologies.