Office Manager

About the role

This is a part-time position, 20 hours/week. The Office Manager is responsible for all daily business functions, and provides ministry and program support for The Salvation Army in Superior.

Responsibilities

• Performs daily administrative functions of bank deposits, processing incoming and outgoing mail, writing receipts for donations, correspondence with the community and Divisional Headquarters, and maintenance of files.
• Works with Regional Accounting to process payment of invoices, reimbursements, checks for financial assistance, and maintaining Restricted Funds Register.
• Maintains donor database; donor contacts (as requested); processing grant requests, including related reports.
• Processes paperwork for new hires and other personnel changes as directed. Maintains local files for employees.
• Maintains security system (including log of keys/holders).
• Projects a positive, professional, compassionate image of The Salvation Army to the community, donors, board members, and others who have interactions with The Salvation Army.
• Schedules meetings, rooms and coordinates calendars as requested.
• Affords complete, relevant information about status of corps operations to corps officers and board members.
• Sorts, distributes and picks up mail on at least a daily basis.
• Records, transcribes and distributes meeting minutes within appropriate time frames as assigned.
• Receives and processes monetary donations and gifts-in-kind, and issues receipts to donors as requested.
• Affords assistance to the Corps Officers and Social Services with Christmas programs.

Requirements

• High school diploma or equivalent; some college preferred.
• Valid Driver’s license with approval to drive from TSA’s insurance carrier.

Qualifications

• Two years’ experience in an administrative support role to a mid-level manager or higher, including basic financial and supervisory experience.

Skills

• Basic administrative skills.
• Financial management.
• Supervisory experience.
• Administrative support experience.

Benefits

• Flexible schedule.
• Opportunities for ministry and program support.

Pay

• Details not specified.

Schedule

• Part-time, 20 hours/week.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.