Office Manager

Our client is looking for an energetic, friendly, and eager Office Manager to assist with the day-to-day operations of their busy New York City office. This is a direct hire opportunity for a candidate with professionalism, poise, strong attention to detail, and a can-do attitude.

Responsibilities

• Guarantee the smooth function of daily office operations, maintaining a professional and inviting environment for staff and visitors alike.
• Facilitate communication of office updates and coordinate improvements to optimize the workplace experience.
• Oversee office supply management, ensuring essential items are always available through effective supervision of administrative staff.
• Lead planning and execution of office-wide programs, meetings, and company initiatives to promote well-being and engagement.
• Prepare new hire workspaces and manage office access, ensuring all facilities are operationally ready.
• Maintain and optimize space utilization, including supporting office moves, refurbishments, and future space planning.
• Orchestrate onsite logistics for meetings, catering, and vendor services, ensuring all arrangements align with organizational standards.
• Collaborate with internal teams such as IT, HR, Finance, and Facilities to implement office-related projects.
• Cultivate relationships with external vendors, negotiating contracts and ensuring quality, compliance, and cost-efficiency.
• Manage the office budget efficiently, working closely with Finance on planning and expenditures.
• Uphold health and safety policies, including emergency procedures, incident reporting, and security protocols.
• Act as the primary point of contact for building management concerning security, access, and facilities issues.
• Align office standards with global practices by working collaboratively with other Office Managers across locations.

Requirements

• Proven experience of 5-7 years in office management or equivalent role, with a track record of supervising teams.
• Demonstrated ability to lead, coach, and motivate administrative personnel and to manage performance reviews.
• Exceptional written and verbal communication skills.
• Adept at multitasking, prioritizing amidst changing demands, and adapting to new technology tools.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), with familiarity in SharePoint, SAP Concur, Salesforce, and MS Teams.
• Strong organizational skills with high attention to detail.
• Physical ability to lift up to 50 pounds.

Pay

$90K–$110K (potential offers vary based on experience level and qualifications).

Schedule

• 5 days onsite for the first 3 months.
• Hybrid schedule thereafter: 3 days in office, 2 days work from home (New York City).