Office Manager

Teads is a leading omnichannel advertising platform focused on driving outcomes for brand and performance advertisers across screens. With a focus on meaningful business outcomes, Teads leverages predictive AI technology to connect quality media, brand creative, and context-driven addressability and measurement. Teads partners directly with more than 10,000 publishers and 20,000 advertisers globally, with headquarters in New York and a team of around 1,700 people in 30+ countries.

About the Role

We’re looking for an experienced Office Manager to take ownership of our NYC workplace and create an environment that is welcoming, engaging, highly functional, and reflective of Teads culture. This broad, hands-on role spans facilities, workplace operations, employee experience, events, executive support, vendor management, and office administration. You’ll be the heartbeat of the NYC office, partnering closely with the People team, local and executive leadership, IT, facilities, finance, building management, and external vendors.

Responsibilities

• Office & Facilities Management
  • Own the day-to-day management and overall operations of the NYC office, serving as the primary point of contact for all workplace and facilities-related needs.
  • Ensure the office is consistently functional, organized, well-maintained, fully stocked, safe, and ready to support employees and visitors.
  • Manage relationships with building management, property teams, cleaning services, security, catering, office suppliers, and other external vendors.
  • Oversee general facilities maintenance and coordinate with appropriate internal or external partners when necessary.
  • Oversee conference rooms, shared spaces, kitchens, common areas, storage areas, and other office facilities to ensure they remain functional and professional.
  • Coordinate office access, badges, keys, security procedures, visitor access, and building requirements.
  • Support workplace safety, emergency procedures, evacuation planning, and other office compliance requirements.
  • Manage seating plans, workspace assignments, office moves, furniture needs, and space planning as the organization evolves.
  • Lead office improvement projects, furniture installations, repairs, vendor projects, and other workplace enhancements from planning through completion.
  • Serve as the first point of escalation for urgent office or facilities issues and ensure they are resolved quickly and effectively.
• Employee Experience & Culture
  • Create a welcoming, engaging office environment where employees feel connected and excited to come to work.
  • Plan and execute employee events, celebrations, team experiences, cultural moments, and engagement initiatives throughout the year.
  • Manage food and beverage programs, catering, office supplies, hospitality needs, and other day-to-day employee amenities.
  • Partner closely with the People team and local leadership on office engagement and employee experience initiatives.
  • Gather employee feedback and proactively identify opportunities to continuously improve the NYC workplace experience.
• Meetings, Events & Executive Support
  • Coordinate the onsite experience for executive leadership, many of whom are based in or regularly work from the NYC office.
  • Provide ad hoc administrative and logistical support to executives when needed, particularly for office-based needs, visitors, meetings, and events.
  • Own the onsite logistics and setup for internal/external meetings, town halls, all-hands meetings, and other gatherings held in the NYC office.
  • Coordinate room setup, catering, technology readiness, materials, seating, signage, and other meeting logistics.
  • Support executive and VIP visits, ensuring the office and meeting spaces are prepared and the overall experience is seamless.
  • Ensure meeting rooms and shared spaces are appropriately configured and meeting-ready.
• Vendor, Budget & Administrative Management
  • Manage local office and event budgets, including expense tracking, forecasting, invoices, purchase orders, and vendor spend.
  • Maintain strong vendor relationships, negotiate where appropriate, and ensure Teads receives high-quality service and value.
  • Review workplace services and contracts regularly and identify opportunities to improve service, efficiency, or cost.

Requirements

• Significant experience managing a busy corporate office or workplace environment, ideally in New York City.
• Strong experience managing facilities, building relationships, maintenance needs, vendors, workplace projects, and day-to-day physical office operations.
• Ownership mentality: comfortable being the go-to person for the office and taking responsibility for issues from identification through resolution.
• Executive presence: professional and confident interacting with senior executives, Board members, clients, employees, building management, and external partners.
• Experience planning and executing employee events, executive meetings, client experiences, and larger onsite gatherings.
• Operational savvy: strong judgment and the ability to anticipate needs, troubleshoot quickly, and keep multiple moving pieces organized.
• Highly organized and detail-oriented, with the ability to manage competing priorities in a fast-paced environment.
• Experience managing office budgets, invoices, vendors, contracts, and expenses.
• Employee-first mindset: care about creating a workplace where people feel welcomed, connected, and supported.
• Energy & creativity: enjoy bringing ideas to life and finding new ways to improve both the employee experience and the way the office operates.
• Hands-on approach: no task is too big or too small; equally comfortable coordinating a major leadership meeting, managing a facilities issue, negotiating with a vendor, or solving an unexpected office need.

Benefits

• Meaningful scope & real ownership of one of Teads’ key U.S. workplaces, with autonomy to shape how it operates and feels every day.
• High visibility and partnership with senior and executive leadership based in and visiting the NYC office.
• Global exposure and complex challenges at scale, supporting a business reaching 2.2 billion users/month and 18 billion ad opportunities/day.
• Collaboration with smart, ambitious peers across 30+ markets.
• A human culture with high care alongside high accountability.
• Investment in your growth through mentorship, coaching, courses, workshops, certifications, and management programs.
• Competitive benefits and perks to support you and your family as part of Teads’ total rewards package.

Pay

The pay range for this position is USD $65,000 to $90,000 annually, including on-target earnings. The actual amount offered may vary based on non-discriminatory factors such as experience, job-related knowledge, skills, and abilities.