Office Manager

The Office Manager

Responsible for the efficient running of the clinic's administrative operations.

• Manage the day-to-day administrative operations and ensure they are conducted in a cost-efficient manner while adhering to the clinic's policies and standards.
• Plan, schedule, supervise, and participate in the operational, administrative and financial activities of the clinic.
• Develop procedures and policies for office activities, such as filing, delivery, dictation, procurement of supplies, and other clerical services.
• Cookordination with various departments to understand their needs, resolve any issues and ensure their functions are facilitated in a smooth, timely manner.
• Cookordination with external parties, such as suppliers, clients and healthcare providers, to ensure smooth operations.
• Handle and resolve patient issues in a professional, empathetic manner.
• Ensure that all office equipment is maintained, relevant records are up to date and that office supplies are adequately stocked.

Requirements

• A Bachelor's degree or equivalent experience in business administration, management or related field.
• Proven experience as an Office Manager, Front office manager or Administrative assistant.
• Knowledge of medical issues and terminology would be advantageous.
• Knowledge of office administrator responsibilities, systems and procedures.
• Proficiency in MS Office (MS Excel, MS Word, MS Outlook in particular).
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
• Excellent time management skills and ability to multi-task and prioritize work.
• Experience with managing accounting functions, including bookkeeping.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent written and verbal communication skills.

Qualifications

• Competitive compensation package including comprehensive medical, dental, and vision insurance.
• Professional development opportunities and continuous learning.
• A vibrant, inclusive culture with employee engagement activities.
• Opportunity to make a difference in patients' lives.
• A balance between work and life commitments through flexible work schedules.
• Employee Assistance Program (EAP) to support your overall wellness.
• Opportunity to become part of a thriving, robust team in a well-renowned healthcare organization.

Benefits

• Opportunity to impact the clinic's success and growth.

Pay

• Competitive compensation package.

Schedule

• Flexible work schedules.