Office Manager

About the role

Arbol is seeking a detail-oriented Office Manager to oversee day-to-day site operations and administrative support for our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership. Regular work hours are Monday through Friday, 9:00am - 5:00pm.

Office Operations

• Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
• Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
• Help maintain office safety, security, emergency procedures, and visitor protocols.

Facilities & Vendor Coordination

• Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.
• Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
• Maintain office inventory, supply budget tracking, and vendor/service records.

Administrative Support

• Manage mail, shipping, receiving, scanning, filing, and document organization.
• Coordinate with IT, HR, Finance, and Operations on site-related needs.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred
• At least three years of office administration, office management, administrative support, or related experience.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Active Florida Notary or ability to obtain within 90 days.