Office Manager

About the role

Sodexo Facilities Management is seeking a highly organized, proactive, and customer-focused Office Manager to support the Facilities Department at Melrose Wakefield Hospital, with regular support provided at Lawrence Memorial Hospital.

Responsibilities

• Provide comprehensive administrative support to the Facilities Department and Facilities Leadership team.
• Manage facility work order and preventive maintenance systems, ensuring work requests are entered accurately, monitored, updated, and closed in a timely manner.
• Cook up maintenance requests and assist with scheduling, tracking, reporting, and documentation for facility operations.
• Maintain accurate departmental records, reports, compliance documentation, meeting minutes, and correspondence.
• Support regulatory compliance initiatives by organizing documentation and assisting with audits, inspections, and accreditation activities.
• Process purchase orders, invoices, financial reports, and other administrative documents while supporting departmental budget tracking.

Requirements

• Experience managing computerized maintenance management systems (CMMS), work order systems, or preventive maintenance software; experience with Maximo, Keystone, or similar systems is highly preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and intermediate to advanced Microsoft Excel skills.
• Experience processing purchase orders, invoices, financial reports, and supporting departmental budget activities.
• Excellent organizational and time management skills with the ability to prioritize multiple responsibilities while meeting deadlines.
• Outstanding verbal and written communication skills with a professional demeanor and strong customer service focus.
• Healthcare facilities experience is preferred but not required.

Qualifications

• Minimum Education Requirement - Associate's Degree or equivalent experience.

Benefits

Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement
• More extensive information is provided to new employees upon hire.

Pay

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training.

Schedule

Not specified.