Office Manager

Essential Job Functions

• Manage and coordinate office operations, maintain records, purchasing, and inventory control systems
• Manage and maintain office equipment, service contracts, and systems
• Deliver reports to management and customers, ensuring accuracy and adherence to timelines
• Create and track all sales orders and purchase orders, and ensure accurate order entry and follow-up
• Accurately record shipment information in the company ERP system, use 3rd party logistics software, and safely package goods for shipment
• Report shipment discrepancies and non-conformances to the Site Manager or the Team Leader
• Accurately fill orders from shelf inventory or daily receipts
• Safely use equipment such as a forklift, pallet jack, and hand cart to move material
• Put material away in the correct warehouse locations
• Perform inventory counts; identify and record discrepancies
• Work with the Site Manager or the Team Leader to investigate and resolve inventory discrepancies
• Receive invoices from subcontractors
• Maintain record retention of documents
• Manage inventory at customer sites, ensuring adequate quantities, and purchase inventory based on the predetermined item plans
• Recognize and implement cost savings strategies
• Assist with general tool-related support tasks as needed
• Provide excellent customer service to internal and external customers
• Report and document Quality Events (CARs, Continuous Improvements, etc.)

Requirements

• Excellent organizational, verbal, and written communication skills with a keen eye for details
• Ability to work independently, as part of a team, and multitask
• Basic knowledge of materials and tooling preferred
• Proficient with Microsoft Office Suite or related software
• Possess excellent interpersonal, negotiation, and conflict resolution skills
• Proficiency in Business Central is preferred

Education and Experience

• Bachelor’s degree in Business Administration, or related fields, preferred
• 2-5 years of experience in office management or related fields preferred

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 40 pounds, work while standing or walking for extended periods
• Must be able to access, navigate, and work within a manufacturing facility or area that may or may not be temperature-controlled for extended periods

Benefits

Paid vacation

Healthcare Benefits