Office Manager

About The Role

The Office Manager oversees the daily operations, logistics, and administrative frameworks that keep distributed and local teams aligned. Operating in a remote-first capacity from Miami, FL, this position ensures seamless business continuity, coordinating critical virtual infrastructure and physical hub management as required. The role serves as the central operational hub, bridging communication gaps across departments and optimizing administrative workflows to support rapid organizational scaling.

Key Responsibilities

• Manage daily administrative operations, including virtual mailrooms, digital documentation filing, and vendor contracts.
• Coordinate internal communication channels and schedule company-wide meetings, town halls, and virtual team-building events.
• Oversee procurement and distribution of IT hardware, office supplies, and company swag to remote employees globally.
• Maintain budget tracking for administrative expenditures, processing expense reports and invoices in collaboration with the finance team.
• Design and document standard operating procedures (SOPs) for remote onboarding, offboarding, and physical workspace security protocols.
• Liaise with local Miami-based co-working spaces and venues to organize periodic executive meetups, board meetings, and regional offsites.

What We Are Looking For

• 4+ years of experience in office management, administrative operations, or executive coordination within a fast-paced environment.
• Proficiency with modern productivity and collaboration suites, including Google Workspace, Slack, Notion, and Zoom.
• Experience managing vendor contracts, tracking procurement logistics, and maintaining operational budgets.
• Excellent project management capabilities with the ability to prioritize competing tasks independently in a remote setting.
• Strong verbal and written communication skills, with a high degree of discretion regarding confidential information.
• Bonus: Experience coordinating logistics for hybrid/remote teams or holding a Bachelor's degree in Business Administration.