Office Manager

About The Role

The Office Manager oversees the virtual and physical operational environments for a fully remote workforce, ensuring distributed teams have the infrastructure and support required to operate efficiently. This role bridges the gap between digital workflows and physical logistics, establishing unified operational systems across decentralized departments. This position manages the lifecycle of remote workplace systems, coordinating vendor services, hardware procurement, digital workspaces, and virtual collaboration programs. The role is critical to maintaining productivity, establishing standardized remote-work policies, and driving cross-functional communication.

Key Responsibilities

• Manage remote office operations, digital workspaces, and vendor services including Slack administration, Google Workspace, Zoom, and Notion directory structures.
• Coordinate the procurement, inventory tracking, and distribution of physical hardware, ergonomic equipment, and IT peripherals to remote employees globally.
• Design and execute standard operating procedures (SOPs) for employee onboarding and offboarding, managing logistics for physical equipment returns and automated software provisioning.
• Plan and execute virtual and in-person team offsites, corporate retreats, and virtual culture events, managing hotel contracts, travel logistics, and budgets.
• Track and reconcile monthly administrative budgets, manage vendor invoicing, and compile expense reports using tools like Expensify or Brex.
• Administer corporate compliance initiatives, including physical and digital record-keeping, health and safety policies, and remote-work equipment stipends.

What We Are Looking For

• 4+ years of experience in office management, administrative operations, or workplace experience, preferably within a remote or distributed technology company.
• Proven expertise administering corporate digital environments including Google Workspace, Slack, Notion, and HR information systems.
• Strong project management skills with a track record of handling logistics for multi-day events, corporate travel, or large-scale hardware distribution.
• High level of discretion and capability in managing sensitive, confidential HR information and financial budgets.
• Exceptional written communication skills, with a focus on writing clear, documentation-first operational processes.
• Bonus: Experience utilizing automated IT onboarding platforms like Rippling, Jamf, or Lumos.