Office Manager

About the role

We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months.

Responsibilities

• Oversee day-to-day office activities to keep administrative functions running efficiently and accurately.
• Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail.
• Prepare customer invoices, track billing activity, and follow up as needed to support timely payments.
• Handle daily bank deposits and maintain organized financial records for routine transactions.
• Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and attentive manner.
• Monitor office inventory, order needed supplies, and ensure workspaces remain stocked for daily operations.
• Support accounts payable tasks, including reviewing and organizing vendor payments and related documentation.
• Participate in cross-training and knowledge-sharing activities during the transition period to ensure continuity in office operations.

Qualifications

• Previous experience in office management, administrative support, or a similar business operations role.
• Working knowledge of payroll processing, billing procedures, and basic accounts payable activities.
• Ability to manage reception and customer-facing responsibilities with professionalism and courtesy.
• Strong organizational skills with the ability to prioritize multiple daily tasks effectively.
• Comfort handling financial records, daily deposits, and routine office documentation with accuracy.
• Experience maintaining office supplies and coordinating purchasing for administrative needs.
• Clear written and verbal communication skills and a dependable, service-oriented approach.