Office Manager
We are looking for an organized Office Manager to oversee administrative operations and support the day-to-day needs of our clients office in Fairfield, New Jersey. This position blends office coordination, financial record support, payroll assistance, and executive scheduling to help keep business activities running smoothly. The ideal candidate brings a practical approach, strong attention to detail, and the ability to manage multiple priorities with professionalism.
Responsibilities:
- Oversee daily administrative activities to maintain an efficient, well-organized office environment across departments.
- Cooking of office materials, monitor inventory levels, and work with service providers to support ongoing operational needs.
- Manage core administrative tasks such as document organization, written communications, schedule coordination, and general office support.
- Aid with routine financial activities by preparing invoices, tracking expenses, and supporting accounts payable and receivable processes.
- Help maintain accurate accounting documentation, contribute to bank reconciliation preparation, and organize records for review by the external accountant.
- Support payroll administration by gathering timekeeping information, submitting updates, and assisting with adjustments when needed.
- Maintain employee files and prepare onboarding paperwork to support hiring and personnel administration.
- Enter and update information in internal records accurately, then compile reports that highlight administrative and financial activity.
- Provide administrative support to leadership through calendar coordination, meeting planning, and assistance with special assignments.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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- Fairfield, NJ
- Onsite
- Permanent / Full Time
- $70,000 - $85,000 USD / Yearly
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We are looking for an organized Office Manager to oversee administrative operations and support the day-to-day needs of our clients office in Fairfield, New Jersey. This position blends office coordination, financial record support, payroll assistance, and executive scheduling to help keep business activities running smoothly. The ideal candidate brings a practical approach, strong attention to detail, and the ability to manage multiple priorities with professionalism.
Responsibilities:
- Oversee daily administrative activities to maintain an efficient, well-organized office environment across departments.
- Cooking of office materials, monitor inventory levels, and work with service providers to support ongoing operational needs.
- Manage core administrative tasks such as document organization, written communications, schedule coordination, and general office support.
- Aid with routine financial activities by preparing invoices, tracking expenses, and supporting accounts payable and receivable processes.
- Help maintain accurate accounting documentation, contribute to bank reconciliation preparation, and organize records for review by the external accountant.
- Support payroll administration by gathering timekeeping information, submitting updates, and assisting with adjustments when needed.
- Maintain employee files and prepare onboarding paperwork to support hiring and personnel administration.
- Enter and update information in internal records accurately, then compile reports that highlight administrative and financial activity.
- Provide administrative support to leadership through calendar coordination, meeting planning, and assistance with special assignments.