Office Manager

What You’ll Do

• Invoicing and Billing Management: Oversee invoicing, billing, and payment processes to ensure accuracy and timeliness.
• Office Administration: Manage office supplies, payroll support, and insurance renewals to ensure smooth daily operations.
• Front Desk Coordination: Serve as the first point of contact for clients and visitors, maintaining a welcoming and professional atmosphere.
• Conference Room Management: Coordinate scheduling, preparation, and reservations for meetings to support client and team needs.
• Client Experience Support: Provide exceptional client-facing service, ensuring a positive and professional experience for all visitors.
• Process Improvement: Identify and propose enhancements to existing procedures, contributing to the firm’s operational efficiency.
• Collaboration: Work closely with IT and other team members, ensuring administrative tasks are completed effectively.
• Confidentiality Management: Safeguard sensitive information and maintain the confidentiality of the firm’s finances.

What We’re Looking For

• Administrative Experience: Demonstrated experience in office management and administration, including invoicing and billing tasks.
• Client Service Skills: Strong client-facing skills with an ability to maintain professionalism under pressure.
• Technical Proficiency: Proficient with Microsoft Office 365, Adobe PDF, and Dropbox.
• Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
• Initiative: Self-starter attitude with the ability to work independently and propose solutions.
• Trustworthiness: High integrity when handling confidential and financial information.
• Flexible Communication: Comfort with situational communication outside of traditional hours when necessary.

Why You Should Work Here

• Growth Opportunities: Be part of a small, expanding firm with pathways to increased responsibilities and roles.
• Collaborative Culture: Work within a supportive, close-knit team that values collaboration and respect.
• Leverage Leadership Interaction: Engage directly with senior leadership, contributing to high-level decisions and strategy.
• Flexible Environment: Enjoy a balance of in-office and remote work, promoting personal and professional autonomy.

Additional Perks

• Health Insurance: The firm covers 50% of employee costs, even for self-chosen plans.
• Paid Time Off (PTO): Gain PTO after the first six months, with incremental increases based on years of service.
• Vacation Bonus: Receive a $2,000 annual bonus with a qualifying period and notice requirements.
• Flexible Schedule: Benefit from a flexible schedule that supports work-life balance.