Office Manager

About the role

We're looking for an Office Manager to own the day-to-day operation of our office. This is the role that makes everything else run: visitors are greeted well, supplies are ready and re-stocked, deliveries land as expected, the space itself is safe and well-maintained, and vendors complete scheduled work. This is a hands-on, in-office position with real responsibility — you'll be the person everyone relies upon. We're also a team that's genuinely interested in working smarter. You'll have room to utilize AI to take the repetitive parts of office operations off your plate.

Responsibilities

• Front desk and visitor support: Greet clients, candidates, and guests; manage visitor sign-in process, badges, and building access; answer and route incoming calls and general office inbox; prepare conference rooms for meetings (setup, refreshments, reset).
• Office supplies: Track inventory and reorder office, kitchen, and breakroom supplies before they run low; keep common areas, supply rooms, and workspaces organized and presentable; manage office equipment (printers to conference room technology).
• Facilities management: Act as primary liaison with building management and landlord (HVAC, lighting, after-hours access); own preventive maintenance calendar and log, schedule repairs, follow issues to resolution; oversee cleaning, janitorial, waste and recycling services; manage physical security (keys, badges, access permissions, alarm codes); maintain health and safety readiness (first aid supplies, fire extinguisher/alarm inspections, emergency exit routes, evacuation procedures); coordinate seating assignments, workspace setup, office moves/reconfigurations; walk space regularly to catch problems; track facilities spend against budget and flag variances.
• Mail and deliveries: Receive, sort, and distribute incoming mail and packages; handle outgoing shipping and courier requests, including time-sensitive deliveries; coordinate catering and delivery logistics for meetings and office events.
• Vendor coordination: Serve as primary point of contact for office vendors and service providers; schedule service visits, track deliverables, follow up on issues; review invoices for accuracy and route for approval; source new vendors and compare quotes when needs change.
• General operations: Support onboarding logistics for new hires (workspace and equipment setup); assist with office events, team meetings, occasional executive support; identify recurring problems and implement best practices.

Requirements

• Prior experience in a role carrying a high level of responsibility — trusted to own outcomes, handle sensitive information, and make decisions without close management.
• Genuine enthusiasm for technology and AI, with a habit of finding tools that make work faster and better.
• Excellent written and verbal communication skills.
• Strong organizational judgment: able to hold many small threads at once and know which matters most right now.
• Practical, hands‑on approach to facilities issues — comfortable troubleshooting on the spot and knowing when to call in a professional.
• Comfort with standard office software and willingness to learn new systems quickly.
• Ability to be on‑site during scheduled hours, Monday through Friday.

Qualifications

• Experience as a paralegal, with attention to detail and document discipline.
• Accounting or bookkeeping experience, particularly with invoices, expenses, or budget tracking.
• Procurement or purchasing experience, including vendor negotiation and contract management.
• Formal facilities or building operations experience, or familiarity with workplace health and safety requirements.

Benefits

• Comprehensive health, dental, and vision insurance.
• Unlimited PTO.

Pay

Depending on experience and skills the expected base pay is $60,000‑$120,000 USD per year.

Schedule

On‑site Monday through Friday during scheduled hours.