Office Manager

About the role

Reinventing Geospatial (RGi) is a recognized leader in delivering advanced geospatial solutions for Defense, Intelligence, and Federal clients. We build teams of high performers and leaders who drive immediate and lasting impact, powered by people who thrive at the intersection of passion and performance. At RGi, you’ll collaborate with bold thinkers, contribute to cutting‑edge solutions, and tackle meaningful challenges from day one. Our culture is defined by three pillars: Energy (passion, purpose, urgency), Edge (initiative, growth, stepping outside comfort zone), and Execution (getting things done smartly, decisively, with real results). RGi is a fast‑paced small business with the environment and culture of a start‑up, yet the stability and benefits of a well‑established firm. We solve complex problems within geospatial software development and national defense to make an immediate impact for our nation’s soldiers and analysts. We provide an exceptional life experience where creativity thrives and challenges are part of the fun, and we foster a strong, organic corporate culture that empowers employees to seek growth and leadership opportunities.

Responsibilities

• Own the day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

Requirements

• U.S. citizenship required.
• High school diploma required; bachelor’s degree preferred.
• 3+ years of office management, executive support, or administrative experience.
• Excellent written and verbal communication skills with a personable yet professional approach.
• Strong organizational, time management, multitasking, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite.
• Experience managing vendors, consultants, and external business relationships.
• Proven ability to work independently, solve problems, prioritize competing demands, and drive work forward.