Office Manager

About the role

Quilt Software is looking for a part-time Office Manager to help create a smooth, organized, and welcoming office experience for our Provo team. This role is ideal for someone who enjoys taking ownership of day-to-day office needs and making sure the workplace runs well. Location: Provo, Utah, On‑Site. Supervisory responsibilities: None.

Responsibilities

• Post announcements and communicate with the office staff as needed regarding office updates.
• Manage the weekly snack and drink ordering process: assess inventory, place Sam's Club and Walmart orders within budget, pick up in person, and stock the office.
• Coordinate end-of-week office treats and manage monthly lunches for office staff, including ordering, pickup or delivery, and setup as needed.
• Badge & Access Management: Submit and track building access requests for new hires, departures, and temporary badge needs. Manage 4th-floor access permissions via the local network access panel. Process gym access requests, including signed waivers, and support the quarterly badge audit against the Quilt badge tracking spreadsheet.
• Mail, Packages & Paperwork: Pick up and sort incoming mail weekly; route checks, tax documents, and general mail to the correct recipient or department. Handle outgoing mail (e.g., Billing/Finance) including USPS drop-off. Receive and deliver packages (backup to on-site IT), and coordinate delivery of official paperwork when needed.
• Building & Front Desk Coordination: Serve as the point of contact for building management and vendors on as-needed office issues. Keep basic supplies on hand (e.g., light bulbs) and know where spares are stored. Coordinate with staff when the front desk notifies the office of a visitor, ensuring guests are greeted, and hosts are notified via Slack.

Qualifications

• Highly organized and detail-oriented, with the ability to juggle recurring weekly tasks alongside ad hoc requests.
• Comfortable being the go-to person for a variety of logistics — nothing here is "not my job."
• Clear, proactive communicator, especially over Slack and email.
• Reliable and punctual; able to be on-site weekly for pickups, stocking, and in-person tasks.
• Prior office management, administrative, or facilities experience preferred but not required.

Benefits

• Part‑time employees accrue Paid Time Off.
• Opportunities for career growth and advancement within a rapidly growing company.
• Fun and collaborative work environment with a focus on teamwork and innovation.
• Company card provided for approved office purchases (snacks, supplies, postage).

Pay

Compensation: $18 per hour, estimated 10‑12 hours a week.

Schedule

Requires at least 3 weekly in‑office visits for snack/mail pickup and stocking; additional hours as needed for badge requests, vendor coordination, and front desk support.