Office Manager

Key Responsibilities

• Oversee day-to-day office operations to maintain an organized, efficient, and professional work environment.
• Manage office supply inventory and coordinate purchasing of office equipment and materials.
• Cook up office maintenance, repairs, and facility-related needs with vendors and service providers.
• Maintain office equipment, including printers, copiers, and other office technology.
• Serve as the primary point of contact for office-related questions and requests.
• Aid with invoice processing, expense tracking, and administrative recordkeeping.
• Maintain company records, manuals, handbooks, and administrative documentation.

Executive Support

• Provide direct administrative support to the President and Vice President.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting rooms, presentations, reports, and supporting materials.
• Screen and direct incoming calls, emails, and correspondence.
• Aid leadership with special projects and company initiatives.
• Handle confidential and sensitive information with professionalism and discretion.

Employee Support & Coordination

• Support onboarding activities, including workspace preparation and office orientation for new employees.
• Cook up company meetings, employee events, and team activities.
• Aid office and field personnel with administrative needs and support.
• Help maintain a positive and productive workplace culture.

Technology & Process Support

• Provide basic IT troubleshooting and coordinate with outside vendors when needed.
• Identify opportunities to improve office processes, organization, and efficiency.
• Support implementation and maintenance of administrative systems and procedures.

Qualifications & Skills

• Proven experience as an Office Manager, Executive Assistant, Administrative Manager, or similar role.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
• Exceptional attention to detail, accuracy, and follow-through.
• Strong grammar, proofreading, and business writing skills.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Positive, energetic attitude with a service-oriented mindset.
• Team-oriented with a willingness to support employees at all levels of the organization.
• Experience with office operations, vendor coordination, or facilities management is preferred.
• Knowledge of HR, onboarding, payroll support, or recruiting processes is a plus.
• Familiarity with construction, industrial, or trades-based environments is preferred.
• Knowledge of marketing, social media, or graphic design is a plus.

Compensation & Benefits

• Pay: $22.00 – $28.00 per hour (DOE)
• Hours: Full-Time, 40 hours per week
• Benefits Include 401(k) with 3% company match, Employee-paid Regence medical, dental, vision, and EAP, Paid Time Off (PTO)