OFFICE MANAGER

About the role

The Office Manager coordinates and supervises clerical support staff, manages requisitioning, procurement and delivery of office supplies, liaises with various divisions, monitors disbursements, and acts as a liaison for multiple systems.

Responsibilities

• Clerical Support Staff: Coordinate and supervise clerical support staff, WEP, Wildcat, and temporary agency staff involved in APS Borough office services.
• Equipment and Supplies: Coordinate the timely ordering and delivery of required equipment and supplies for the Borough Office.
• Liaison: Liaise with Special Services/Administrative Services Division, HRA Office of Procurement services, and GSS to facilitate procurement of supplies and equipment.
• Disbursements: Monitor disbursements for APS clients, maintain statistics, and prepare monthly reports.
• Payroll: Disburse paychecks for APS Borough Office staff, prepare payroll tracking sheets, and verify information against control data.
• Leave Requests: Oversee leave requests, ensure they are correct and complete, and forward them to Special Services/Personnel Office.
• Facilities and Equipment: Liaison with APS Field Operations Central Office for facility issues and security device installations.
• Expense Claims: Review and prepare employee expense claims for DAPAR.
• Inventory Control: Conduct audits of office equipment, supplies, and stationery, and prepare control reports.
• Closed Cases: Coordinate the collection and compilation of closed cases for storage.
• System Management: Assist with system management tasks, request passwords, and train staff on system screens.

Requirements

• Education: A baccalaureate degree and three years of satisfactory full-time progressively responsible clerical/administrative experience, or an associate degree and four years of experience, or a four-year high school diploma and five years of experience, or equivalent combination of education and experience.
• Experience: One year of administrative or supervisory experience.
• Disability Consideration: Eligible for the 55-a Program.

Qualifications

• Minimum Qualifications: Baccalaureate degree, associate degree, or four-year high school diploma with relevant experience.
• Education Substitution: Up to 3.5 years of experience may be substituted for education.

Benefits

Public Service Loan Forgiveness program eligibility.

Schedule

9am - 5pm (1hr. flex)

Pay

Negotiable based on experience and qualifications.

Benefits

• Public Service Loan Forgiveness
• EEO/Equal Opportunity
• Residency Requirement
• Additional Information