Office Manager

Responsibilities

• Manage all key relationships with office suppliers as well as being the prime liaison with building management for our leased facilities.
• Accountable for Onboarding/Offboarding of new employees with building/office security pass set-up.
• Accountable for all Mail and Courier deliveries throughout the day.
• Validate all office services received for approval on invoices from suppliers.
• Have pride of place; ensure our workplace is neat, organized and stocked with appropriate resources.
• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures.
• Maintain and build company culture by initiating creative initiatives and partnering with various members of the company – e.g. schedule and organize company events and social gatherings
• Ensure staff adherence to office procedures
• Maintenance of supply inventory and arranging service of office equipment
• Ensure timely processing and approval of invoices to avoid late payments

Qualifications

• Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative tasks and able to work independently with minimal supervision.
• Well organized, flexible and enjoy the administrative challenges of supporting an office with a diversity of needs.
• 3-5 years in an Office Manager or Office Coordinator position supporting leaders in a professional environment is a must have!
• Exceptional organizational skills, attention to detail, and the ability to juggle multiple tasks with grace and accuracy.
• Proven experience handling a wide range of office and administrative support activities – office services, calendar / scheduling support, travel arrangements, and onboarding support.
• Advanced knowledge of the Microsoft Office suite of products
• Proven ability to handle confidential information with integrity and sound judgment.
• Strong written and verbal communication skills, with the ability to craft clear, polished, and professional messages.
• Proactive, adaptable, and resourceful, with a talent for building strong relationships across diverse teams.