Office Manager
McAllister Towing · Portland, ME · 1 wk ago
Full-time
About the Company
Founded in 1985, Portland Tugboat is New England’s premier tugboat company, providing the most powerful fleet of tugs in the region. The company handles a wide range of cargo and has a distinguished record of safe and efficient ship docking and general harbor assist services in Portland Harbor, Casco Bay, and Cousin's Island on Hussey Sound. Captain Brian J. Fournier, the President, is a state-licensed docking pilot with extensive maritime experience since the 1980s.
About the Role
The Office Manager reports directly to the President of Portland Tugboat and may supervise other office employees. This role involves a mix of secretarial and administrative responsibilities supporting port managers.
Responsibilities
- Ensure timely and accurate submission of all required expense reports and approved invoices.
- Oversee the weekly preparation of timesheets, distribute checks, and coordinate corrections with the Payroll Department.
- Maintain and prepare accounting reports for the Petty Cash account.
- Coordinate all health insurance and personal injury claims with the corporate office.
- Make travel and event arrangements as necessary.
- Perform additional duties as assigned.
Requirements
- High School Diploma or equivalent.
- Minimum of two years in a similar position.
- Proficient in Microsoft Word, Excel, and Outlook.
Physical Requirements
- Ability to operate a computer terminal.
- Ability to operate telephones and standard office equipment.
FLSA Status: Professional Exempt