Office Manager

Location: Portland, Oregon

About the role

We are seeking a proactive, customer-service-focused Office Manager to create a welcoming, organized, and high-functioning workplace for employees, clients, and visitors. This person will oversee day-to-day office operations, coordinate facilities and vendors, support employee needs, and help deliver a polished office experience.

Responsibilities

• Keep the office organized, stocked, clean, and ready for employees, client visits, meetings, and events
• Manage office, pantry, janitorial, beverage, and kitchen supply inventory and place orders as needed
• Coordinate with vendors and service providers for repairs, maintenance, cleaning, deliveries, and other office needs
• Prepare for employee and client meetings, including coordinating catering, beverages, supplies, and room setup
• Support office administration, including PTO entry, parking permits, mail distribution, shipping, employee birthday recognition, and maintaining office documentation
• Plan and coordinate employee celebrations, happy hours, holiday parties, recognition efforts, and other team events
• Track office-related expenses and assist with credit card coding and monthly expense organization
• Maintain shared spaces, conference rooms, kitchens, and common areas to ensure a consistently welcoming environment
• Identify office issues and take initiative to resolve them quickly and thoughtfully

Qualifications

• 2+ years of experience in office management, workplace operations, administrative support, hospitality, facilities coordination, or a related role
• A strong customer-service mindset and genuine interest in making employees’ and visitors’ experiences better
• Excellent organizational, prioritization, and multitasking skills
• Comfortable handling both administrative responsibilities and hands-on office tasks
• Experience coordinating vendors, ordering supplies, planning events, and managing office logistics
• Strong written and verbal communication skills, sound judgment, and close attention to detail
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities
• Proficiency with Microsoft Office or Google Workspace and comfort learning administrative systems

Benefits

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length-of-service and hours requirements.

Pay

$30/hr

Schedule

32 hours per week; onsite Monday‑Wednesday with additional hours remote.